Legal Assistant/Paralegal

About the role

Immigration.ca is at the cutting edge of Canadian immigration law. We move quickly, run a tight ship, and we're looking for an experienced Administrative Legal Assistant / Paralegal to help us keep it that way.

This is a hands-on, fully remote contract role at the center of how the firm runs. You'll work across several systems and several files at once, serving as a key point of contact for clients and a connective link between consultants, legal staff, and firm leadership. If you're organized, tech-comfortable, and good at juggling competing priorities, you'll fit right in.

What you'll do

Client communication & inbox management

• Monitor and manage shared firm inboxes — responding to inquiries, routing messages, and flagging anything urgent
• Check and return office voicemails, following up as needed
• Stay in touch with clients through our firm’s centric technology client portal, answering questions and following up on missing documents

IRCC portal & file management

• Track IRCC notifications arriving in our inboxes and confirm status updates in the IRCC portal
• Notify clients of communication and updates from IRCC
• File government correspondence in client Google Drive folders
• Keep Monday.com project boards current and loop in the legal team on each file

New client onboarding

• Add new clients to Monday.com and set up their Google Drive folder structure
• Save signed contracts and send welcome emails outlining next steps
• Build new client profiles in Visto, including applicant and family details

File review & consultant coordination

• Review uploaded client documents for completeness and request outstanding core documents
• Coordinate file readiness with senior staff and hand off approved files to the legal team

What we're looking forYou'll thrive here if you have

• 2 - years minimum in a Canada based legal, immigration, or administrative support role
• Impeccible written and verbal English communication skills
• Confidence working in Google Workspace (Gmail, Drive, Calendar)
• Experience with — or a knack for quickly picking up — case and project management tools like Monday.com and Visto as well as our in-house technology products
• Experience with devising AI prompts for Claude, Perplexity, Gemini or ChatGPT
• A talent for staying organized when several priorities compete for your attention
• A genuine eye for detail, precision and a commitment to getting things right - the first time

Nice to have

• Familiarity with Canadian immigration processes and IRCC procedures
• Experience inside a law firm or other regulated professional services environment

What you'll get

• Compensation: To be determined, based on experience
• A collaborative team of 15+ lawyers and consultants and core management that actually has your back
• Exposure to Canadian immigration files and legal processes with a noted leading online entity in the industry — great ground for growing your career
• A fully remote setup, so you can work from wherever you do your best thinking

How to apply

Send your resume and a short cover letter telling us a bit about your relevant experience to careers@immigration.ca . Please use the subject line: Legal Assistant / Paralegal Application.

Pay: $45,000.00-$65,000.00 per year

Work Location: Remote