Contract Role- Senior Administrative Assistant

Senior Administrative Assistant

Contract Duration: January 2, 2026 – September 30, 2026

Schedule: Part-time, 7.5 hours per day (3 days per week)

Location: Hybrid – Onsite Tuesdays and Wednesdays at Bay St, Toronto (TOR-1); remaining hours remote

Security Requirement: Valid Reliability Clearance

Mandatory Experience: Minimum 3 months of hands-on experience with SAP, SONAR, and Sonar 360

Additional Asset: Knowledge of Python

Position Overview

The role focuses on managing and maintaining master data, assisting client users with Sonar, Sonar 360, Sigma, and other regional systems, and ensuring data integrity through review, monitoring, and updates.

Day-to-day activities include reporting, data analysis, and project-related tasks involving data gathering, mining, reformatting, cleansing, and analysis.

Key Responsibilities

System Navigation & Reporting

• Navigate SAP, SONAR, Sonar 360, and other emerging systems to mine, filter, and format data.
• Develop reports to support regional decision-making and monitor ongoing activities.
• Create databases and custom reports using tools such as Microsoft Excel.

Master Data Management

• Create and maintain master data files by reviewing online documents and consulting subject matter experts and internal stakeholders.
• Ensure correct data entry, codes, and classifications.
• Perform ongoing data cleansing, including removing duplicates, correcting errors, and archiving unused records.

Data Quality & Issue Resolution

• Work with user groups proactively to identify data quality issues.
• Liaise with relevant staff to develop tools and solutions.
• Identify recurring data quality problems in Sonar and related systems and support IM/IT in diagnosing and resolving issues.
• Document system deficiencies and recommend improvements.

Operational Support

• Provide regional technical support on data-related issues to ensure timely resolution.
• Generate financial activity reports as required.
• Act as backup for administrative tasks, including arranging travel, preparing itineraries, and submitting travel expenses.