FULL-TIME Early Learning and Human Resources Administrative Assistant (Job ID: 26831)

LOCATION: Kitchener-Waterloo, ON

KW Habilitation is a local not-for-profit organization that provides a wide range of individualized services and supports to children with any special need and adults with developmental disabilities. We support individuals to live a fulfilling life which is fostered through preschool and early learning supports, respite services, residential services, community participation, and employment supports.

The Early Learning and Child Development and Human Resources Administrative Assistant assists with the day-to-day operations of the administration, Early Learning and human resources functions and duties.

The Early Learning and Child Development and Human Resources Administrative Assistant supports the work of leadership and Early Learning staff, as well as in human resources in the following functional areas: recruitment, employee relations, training and development, compensation, and employment.

The Early Learning and Child Development and Human Resources Administrative Assistant will portray a positive attitude, act as a role model to staff and communicate responsibly, professionally and objectively.

The Administrative and Human Resources Assistant will ensure that all services provided are within the context of KW Habilitation’s philosophy, policies and procedures and that they are consistent with legislative requirements.

Our Vision Statement guides our work: “A community where everyone belongs and participates”.

Perks

• Developmental Service Worker Apprenticeship Program Sponsor
• Paid on-the-job training
• Paid professional development opportunities
• Extended health care coverage, Registered Pension Plan, and optional RRSP
• Employee and Family Assistance Program for all staff, their partners, and dependents
• Discounted rates on home and auto insurance
• Fun and engaging workplace.

Responsibilities

• Provide administrative support to the Early Learning and Child Development team, including coordinating meetings, managing communications, and maintaining office operations.
• Support program administration by maintaining records, tracking required documentation, and assisting staff with resources and materials.
• Manage data entry and electronic record systems to ensure accurate and up-to-date client and program information.
• Coordinate recruitment activities, including job postings, applicant screening, interview scheduling, and candidate communications.
• Assist with onboarding and hiring processes by preparing employment documentation and tracking pre-employment requirements.
• Maintain employee records and support compliance by monitoring documentation and employment eligibility requirements.
• Administer HR systems, employee files, training records, and other human resources databases and processes.
• Provide professional reception, customer service, and general administrative support to staff, applicants, families, and community partners.

Requirements

• Post-secondary education in Administration/Human Resources
• Working towards CHRP designation an asset
• 2 years relevant experience
• Strong computer skills including demonstrated expertise using Windows operating system, spreadsheets, word processing programs, and databases
• Strong organizational skills
• Excellent communications skills
• Ability to work under pressure, be adaptable and flexible
• Ability to work independently as well as a good team player

Core Competencies

• Advocacy
• Building Relationships
• Championing Change and Innovation
• Facilitating Growth and Development
• Inclusive Leadership
• Problem Solving & Decision Making
• Resilience
• Resource Management
• Strategic Thinking
• Valuing Equity, Diversity, and Inclusion (EDI)

Schedule: 40 hours per week, 9am-5pm (some flexibility required)

Start Date: September 8, 2026

Rate of Pay: $50,469 – $56,076, includes benefits and pension

Applicants must submit a résumé and cover letter online with a summary of relevant qualifications and reason for interest in this position by August 2, 2026.

To apply, please visit our Job Application page

Please address the cover letter to the location Manager

ATTN: Cherylyn Sawatzky, Manger of Administration

Only successful applicants will be notified. If you are selected for an interview, you will be contacted.

Job ID: 26831

This job posting is for a current, open vacancy.

KW Habilitation is committed to employment equity. We encourage applications from all qualified candidates including, 2SLGBTQ+ identified persons, persons with disabilities, First Nations, Inuit and Métis Individuals, and members of Black and other racialized communities, and individuals for whom English is not their first language.

We seek to provide accessibility for all applicants with our accessibility policies and the AODA. Please let us know if you require an accommodation and we will work with you to meet your accessibility needs. We thank all applicants; however only those selected for an interview will be contacted.