Data Analyst (Facilities Operations & Planning)

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CORE JOB SUMMARY

The Data Analyst 2 performs a variety of data analyses using various techniques. The Data Analyst 2 assists in developing or implementing systems to capture business operation information. The Data Analyst 2 analyzes data to ensure the accuracy of reported information and generated reports and identifies opportunities to enhance data collection and analysis.

The incumbent works collaboratively with other internal areas and may guide less experienced data analysts.

CORE JOB FUNCTIONS

1. Performs data analysis using various techniques, e.g. statistical analysis, explanatory and predictive modeling, and data mining.

2. Determines best practices and recommends actionable insights for the current business operations.

3. Performs ad-hoc analyses and reporting, to aid management in the decision-making process. May build dashboards or reporting systems for end users about the assigned project(s).

4. Provides business data interpretation, such as identifying trends or patterns of data sets.

5. Assists in the dissemination and reporting of data, which may include presentations, workshops, and related activities.

6. Analyzes data to ensure accuracy and reports any issues to management. Identifies opportunities to enhance data collection and analysis.

7. Assists in developing or implementing systems to capture business operation information.

8. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education

Bachelor’s degree in relevant field required

Experience

Minimum 3 years of relevant experience required

Certification and Licensing

Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs.

Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

DEPARTMENT ADDENDUM (specific to Facilities Operations & Planning)

Department Specific Functions

• Clean, analyze, and interpret departmental data—including but not limited to space utilization, maintenance operations, capital renewals, utility consumption, financials, energy efficiency, and project resource allocation.
• Integrate and manage data from key systems such as CMMS, capital planning tools, space management platforms, GIS system, and energy tracking software.
• Develop, maintain, and enhance dashboards and reports to support operational metrics, executive briefings, and benchmarking against industry standards (e.g., APPA).
• Build data-driven models to forecast facility lifecycle costs, identify energy-saving opportunities, and support strategic space planning.
• Ensure high standards of data quality, documentation, and communication, especially when presenting complex data to non-technical stakeholders.

Department Specific Qualifications

Education

Bachelor’s degree in Data Analytics, Data Science, Statistics, Computer Science, Engineering, Facilities Management, or a related field is required. Master’s degree preferred.

Certification and Licensing

• Data analytics or business intelligence (e.g., Microsoft Power BI Data Analyst Associate)
• SQL or database management (e.g., Oracle Certified Professional, Microsoft SQL certification)
• Facilities-related certifications (e.g., APPA Credentialing, Certified Facility Manager - CFM, or GIS certifications)

Experience

Minimum 2–3 years of professional experience in data analysis, preferably within facilities operations, capital planning, utilities, or space management. Experience with large-scale datasets, enterprise systems (e.g., CMMS, PROJECTO, ENGIE, GIS), and dashboard development required.

Knowledge, Skills and Attitudes

• Power BI, GIS, PPT, or other data visualization tools
• SQL, Python, R for data extraction and statistical analysis
• Excel (Advanced) for modeling, scenario planning, and report automation
• Smartsheet for project tracking, data collaboration, and reporting workflows
• Familiarity with ETL workflows and data integration from enterprise systems

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status

Full time

Employee Type

Staff