Procurement Specialist

Summary

The Procurement Specialist is responsible for executing procurement activities, sourcing suppliers, and managing the purchasing process to support Goodwill Industries of South Florida operations. This role ensures that goods and services are procured efficiently through established processes (ReqLogic and purchase orders), while maintaining cost control, quality standards, and timely delivery.

This is a hands-on execution role, bridging Purchasing Coordinators and Buyers with day-to-day sourcing and vendor management responsibilities.

Key Responsibilities

Procurement Execution & Purchasing

• Procure materials, supplies, equipment, and services required by internal departments
• Process requisitions and convert them into purchase orders within procurement systems
• Ensure purchasing decisions align with price, quality, quantity, and delivery requirements
• Track purchase orders, backorders, and deliveries to ensure on-time fulfillment

Supplier Sourcing & Vendor Management

• Identify, evaluate, and onboard new suppliers
• Obtain and compare multiple quotes for requisitions to ensure best value (aligned with internal requirements)
• Build and maintain strong relationships with vendors
• Resolve issues related to pricing, delivery delays, or product quality

RFQ / Bidding Support

• Support formal bidding processes for goods and services
• Analyze supplier quotes and recommend best options
• Assist in negotiations for pricing, terms, and conditions with suppliers

Inventory & Order Management

• Monitor inventory levels and demand to avoid shortages or overstock
• Expedite or defer purchase orders to maintain proper inventory levels
• Coordinate with warehouse and operations teams to ensure accurate receiving

Cross-Functional Coordination

• Work with internal departments to understand purchasing needs
• Collaborate with Buyers, Purchasing Coordinators, finance, and logistics teams
• Communicate order status and resolve issues in a timely manner

Compliance & Process Adherence

• Ensure all purchases go through proper approvals and ReqLogic workflow
• Follow procurement policies, procedures, and audit requirements
• Maintain accurate procurement records and documentation

Typical Deliverables

• Purchase orders and sourcing documentation
• Supplier quotes and comparison analysis
• Order status and tracking reports
• Vendor communication and issue resolution

Qualifications

Education & Experience

• Bachelor’s degree in Supply Chain, Business, or related field (preferred)
• 2–4+ years of experience in procurement, purchasing, or supply chain
• Experience with ERP/procurement systems (ReqLogic, Great Plains preferred)

Skills

• Strong negotiation and vendor management skills
• Good analytical and problem-solving ability
• Strong attention to detail and organization
• Proficiency in Microsoft Excel and procurement systems
• Effective communication and coordination skills

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Language Skills

Must speak English. Bilingual (English/Spanish) highly desirable. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors or employees of the organization.

Clearly communicate (via both telephone and/or email) and resolve issues in a timely manner.

Computer Skills

To perform this job successfully, an individual should have a strong working knowledge of ERP systems; Procurement/Purchasing software; Business Intelligence software; Database software; Internet software; Strong working knowledge of Microsoft Office (Excel, Word, Outlook, Teams and PowerPoint).

Communication (General) – Very good communication and interpersonal skills.

Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

Customer Service – The Finance Department is a service and support department for the entire Company and its customers include other departments of the Company. Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Detail Oriented – Must be an organized professional with a great eye for detail.

Physical Demands

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is regularly required to sit.

The employee must frequently use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.

Clearing House Compliance Notice

In accordance with federal regulations, this position requires successful completion of a Clearinghouse background check prior to employment. All candidates must be registered with the FL Clearinghouse | Florida Agency for Health Care Administration (https://info.flclearinghouse.com/) and provide consent for the employer to access their records.

Employment is contingent upon a clear record and ongoing compliance with all applicable regulations.