Senior Legal Secretary

We are a top firm with decades of experience in representing clients throughout Florida. We are proven track record in handling thousands of significant cases for a dynamic client base, with each and every one rooted in integrity, collaboration, and experience.

We are seeking an experienced Senior Legal Secretary to support a busy litigation practice in our Miami office. This role is ideal for a highly organized professional who thrives in a fast-paced environment and has extensive experience supporting attorneys through all phases of civil litigation.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of professionalism and confidentiality.

Responsibilities

-Provide comprehensive administrative and litigation support to attorneys.

-Prepare, revise, and finalize pleadings, motions, discovery, correspondence, and other legal documents.

-File documents in Florida state and federal courts using e-filing systems.

-Maintain attorney calendars, schedule depositions, mediations, hearings, and client meetings.

-Coordinate with clients, opposing counsel, court personnel, and expert witnesses.

-Organize and maintain electronic and physical case files.

-Assist with trial preparation, including exhibit organization, trial binders, and witness materials.

-Track litigation deadlines and ensure compliance with court rules and scheduling orders.

-Process attorney time entries, expense reports, and other administrative tasks as needed.

Qualifications

-5+ years of legal secretary experience in a civil litigation practice.

-Strong knowledge of Florida state and federal court filing procedures.

-Experience supporting multiple attorneys in a high-volume litigation environment.

-Exceptional organizational, proofreading, and time management skills.

-Strong written and verbal communication abilities.

-Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems.

-Ability to prioritize competing deadlines with accuracy and professionalism.

Benefits

• Health Insurance & GAP Insurance
• Life Insurance
• Long-Term Disability
• 401(k) Retirement Plan
• Vision & Dental Coverage
• FSA/HSA Options
• Paid Vacation Time
• 10 Paid Holidays
• Performance Bonuses
• Free Lunch
• Diverse, inclusive, and collaborative team environment