Litigation Secretary

Litigation Secretary

Hinshaw & Culbertson LLP, a national law firm, has a full-time employment opportunity for a Business Litigation/Transactional Secretary. This is a hybrid position reporting to our Miami office. We offer competitive compensation and an excellent benefits package.

Position Summary

This Legal Secretary has a very busy desk supporting several defense attorneys. This individual will be responsible for providing excellent client/customer service.

Duties and Responsibilities

• Type, edit, and proofread correspondence, including pleadings, letters, memoranda and other documents.
• Update and maintain databases (i.e., e-mail lists, I-Create info, client matter lists, matter lists).
• Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person.
• Open new files, check conflicts of interest, and maintain all client and general files.
• Make appointments and travel arrangements; maintain calendar and deadline reminder system.
• Process invoices and expenses, follow-up for payment.
• E-File in state and federal court.
• Assist billing department in processing monthly client invoices.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications and Prior Experience

• Must have 5+ years of litigation experience as a secretary in the state of Florida, with a background in business litigation, and business transactional work. Applicants without this experience will not be considered. Applicants who also have real estate transactional experience will take priority.
• Proficient in e-filing in both state and federal court systems, including filing Complaints.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm.
• Must be able to work independently, quickly and accurately with minimal supervision.
• Candidates must possess a minimum typing speed of 65 words per minute.
• Must be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.
• To maintain hybrid status, must be able to work efficiently and effectively in a hybrid environment (at home and in office).

As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.