Litigation Administrative Assistant

Trustpoint.One is pleased to partner with an Am Law 100 firm in its search for a Litigation Administrative Assistant for a long-term contract opportunity. This position is fully remote – (candidate must reside in California) and will support busy litigation attorneys and legal professionals working on California-based matters.

The assignment is anticipated to last approximately 6–12 months, depending on performance and client needs.

Key Responsibilities

• Provide administrative support to litigation attorneys and legal staff
• Prepare, revise, and proofread legal documents, correspondence, pleadings, and discovery materials
• Maintain attorney calendars and coordinate meetings and deadlines
• Assist with billing, time entry, and client invoicing
• Open new clients and matters and maintain accurate records
• Support California litigation matters, including docketing and deadline management
• Assist with e-filing and File & Serve processes
• Provide additional administrative support as needed to ensure efficient daily operations

Qualifications

• Minimum of 3 years of recent litigation administrative assistant experience
• Strong knowledge of California court procedures and deadlines
• Experience with e-filing and File & Serve
• Excellent organizational, communication, and multitasking skills
• Ability to work independently in a fast-paced remote environment
• Experience with legal technology, document management, billing, and docketing systems preferred
• High school diploma or equivalent required; college degree preferred

This is an excellent opportunity for an experienced litigation administrative professional seeking a long-term remote assignment with a highly respected national law firm.

Qualified candidates are encouraged to submit a current resume for immediate consideration.

Key Details

• Physical Requirements: Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 30 pounds

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

• To support these obligations, individuals in this role should be able to:Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law