Litigation Secretary - Labor & Employment

Litigation Secretary

La Jolla (UTC Area), CA | Full-Time | Hybrid

Salary: $85,000 - $114,321 + Comprehensive Benefits

A premier international Labor & Employment law firm is seeking an experienced and detail-oriented Litigation Secretary to join our San Diego team in the La Jolla/UTC area. This position plays a critical role in supporting attorneys through all phases of state and federal civil litigation while ensuring exceptional client service and operational excellence.

We are seeking a highly organized professional with strong litigation support experience, excellent calendaring and docketing skills, and the flexibility and willingness to learn new systems and processes. Candidates with experience supporting Labor & Employment litigation are highly preferred.

Key Responsibilities

Litigation Support

• Prepare, format, proofread, and finalize briefs, pleadings, motions, correspondence, discovery, and other legal documents.
• Create document shells and ensure filings comply with applicable court rules and formatting requirements.
• Generate and maintain Tables of Contents and Tables of Authorities.
• Support attorneys throughout the entire litigation lifecycle, from case inception through trial preparation and resolution.
• Assist with all phases of discovery, including preparation, organization, and filing of discovery-related documents.
• Maintain accurate and organized client and case files.

Court Filings & Docketing

• Electronically file documents in California state and federal courts.
• Manage litigation calendars, court deadlines, hearings, and case milestones.
• Docket and calendar deadlines in accordance with California and federal court rules.
• Schedule hearings and coordinate with court personnel as needed.
• Ensure filings are completed accurately and within required deadlines.

Attorney & Administrative Support

• Maintain attorney calendars using Outlook and Milana.
• Coordinate depositions, court reporters, videographers, and related litigation services.
• Organize travel arrangements and meeting logistics for assigned attorneys.
• Provide professional and responsive telephone support.
• Review and process attorney time entries and reimbursement requests.
• Review vendor invoices and prepare payment requests for accounting.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of five years of legal secretary experience supporting litigation practices.
• Experience with state and federal civil litigation.
• Strong knowledge of California court rules and procedures.
• Experience with electronic court filing systems, including PACER and ECF.
• Proven experience with litigation docketing and calendaring.
• Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
• Ability to prepare and format complex legal documents, including Tables of Contents and Tables of Authorities.
• Exceptional proofreading, organizational, and multitasking skills.

Preferred

• Experience supporting Labor & Employment litigation practices.
• Familiarity with LexisNexis, Aderant Milana, iManage, NetDocuments, Best Authority, and Concur.
• College degree.
• Experience supporting attorneys through all phases of litigation, including discovery and trial preparation.

What We're Looking For

Top Priorities

1. State & Federal Civil Litigation Experience

• Ability to prepare document shells, finalize filings, and navigate procedural requirements.
• Strong understanding of California court rules and filing procedures.

2. Docketing & Calendaring Expertise

• Proven ability to accurately manage court deadlines, hearing dates, and litigation calendars.

3. Teachability & Flexibility

• Positive attitude, adaptability, strong attention to detail, and a willingness to learn and grow in a fast-paced legal environment.

While this position is being advertised at a senior level, we welcome applications from strong junior candidates who possess solid litigation experience, excellent organizational skills, and the ability to quickly learn new systems and procedures.

Compensation & Benefits

• Salary: $85,000 - $114,321 annually
• Medical, Dental & Vision Insurance
• 401(k) with Profit Sharing
• Generous Paid Time Off
• Paid Holidays

Schedule & Work Environment

• Monday through Friday, 8:00 AM - 5:00 PM
• Hybrid schedule: 2 days in-office / 3 days remote
• Consistent remote work schedule after onboarding
• First month of employment will be fully onsite for training and integration
• Office located in the La Jolla/UTC area of San Diego

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.