Position Summary
The Inclusive Procurement Coordinator supports the City’s inclusive procurement and disparity reduction initiatives. This role will focus on strengthening vendor outreach through targeted training and education, increasing access to contract opportunities, and establishing measurable metrics to track overall progress.
Additionally, this position will assist individual City departments by providing guidance on procurement processes and with their disparity initiatives, evaluate existing procurement practices and identify opportunities to improve equitable access to city contracting opportunities, and provide accurate, timely reports directly to City Council.
This position drives meaningful change by promoting fair and equitable access to City contracting opportunities for all vendors.
Essential Duties And Responsibilities
- Collaborate with departments throughout the solicitation process by providing guidance on inclusive procurement practices, vendor outreach, and equitable access to contracting opportunities.
- Use data to identify gaps and diagnose barriers in the procurement process.
- Supporting or facilitating vendor outreach activities associated with solicitations, including helping connect prospective vendors with the appropriate department contacts.
- Promote transparency and equitable access throughout the solicitation process.
- Perform outreach and business engagement to build stakeholder collaboration and strategic advancement.
- Maintain a vendor outreach database and participation tracking.
- Maintain a centralized contract inventory and monitor key contract milestones.
- Collaborate with communications personnel to develop and manage solicitation social media campaigns and community advertisements.
- Support or facilitate pre-proposal conferences.
- Prepare and present reports on equity in procurement to the City Council, boards, and senior management.
- Collaboratively develop, improve, and adapt purchasing policies and procedures for the City.
- Support departments by providing guidance on procurement processes and inclusive procurement objectives.
- Collaboratively design, implement, and monitor a comprehensive internal training program for all participants in the purchasing process.
- Developing and delivering training related to inclusive procurement, supplier diversity, and equitable contracting practices.
- Assisting with audit support, reporting, and monitoring participation metrics.
- Assist with data practices requests.
- Enforce data retention and other policies.
- Collaborate with departments and Grant Coordinator to support the procurement requirements associated with grant-funded programs.
- Perform other duties as assigned.
Minimum And Desired Qualifications
Education
Bachelor’s degree in Finance, Procurement, Purchasing, Contracting, Business or Public Administration, Economics, Marketing or related field.
Experience
Three (3) years of experience in procurement, purchasing, supplier diversity, community engagement, vendor outreach, contract administration or closely related field.
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Knowledge, Skills, And Abilities
- Knowledge of procurement, contracting, and solicitation terminology and the ability to review documents for completeness and compliance with applicable policies and procedures.
- Strong communications, relationship-building, and diplomacy skills to work with businesses, vendors, contractors, elected officials, and other internal stakeholders.
- Strong problem-solving skills and resourcefulness in achieving program efficiency and contract compliance.
- Ability to collect, analyze, interpret, and present program data, vendor participation metrics, outreach results and performance measures to evaluate effectiveness and support continuous improvement.
- Strong organizational, time management and attention to detail skills with the ability to manage multiple priorities and meet deadlines.
- Ability to establish and maintain collaborative relationships with businesses, vendors, contractors and internal stakeholders to support inclusive procurement initiatives and expand participation in City contracting opportunities.
- Ability to work independently.
- Ability to follow oral and written instructions.
- Ability to learn and apply City policies procedures, and applicable federal, state, and local regulations.
- Proficiency in Microsoft Office Suite and the ability to learn and utilize position specific software applications, databases, and reporting tools.
- Knowledge of inclusive procurement, supplier diversity, vendor outreach or equitable contracting principles and practices.
- Ability to develop and deliver training, presentations, and educational materials to diverse audiences.
- Ability to provide a level of customer service that meets or exceeds customer expectation and satisfaction.
- Embrace and engage in cultural shift toward Continuous Improvement.
- Proven ability and demonstrated commitment to an inclusive workplace related to racial equity, diversity, and inclusion.
Desired Qualifications
- Knowledge of public sector procurement principles, policies, and procedures.
- Experience designing or implementing supplier diversity, inclusive procurement, or equitable contracting initiatives.
- Professional certifications related to procurement, purchasing, supplier, diversity, project management or public administration.
- Experience developing partnerships and collaborating with diverse stakeholders to increase participation in programs and opportunities.
- Experience working in local government.
- Experience working with grant-funded programs or compliance-related reporting.
- Fluency in Spanish, Hmong, Russian, Somali, Lao or Vietnamese language(s).
- Experience working with people from various cultural, socioeconomic, racial, and ethnic backgrounds.
Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully and safely perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to fully and safely perform the essential duties.
- Core business hours are set by departments based on operational needs. Alternative schedules can be arranged, but must comply with the City’s Alternative Work Arrangement policy.
- Monday – Friday, normal office hours with occasional evenings. Some travel occasionally to other locations.
- Office environment and site environment; exposure to computer screens; working closely with others, frequent interruptions. Sitting or standing for prolonged periods of time; general manual dexterity; adequate hearing, vision and speech required.
Brooklyn Park is a thriving northwestern suburb of Minneapolis and the sixth largest city in the state with over 86,000 residents and 30,000 jobs. As the 11th fastest growing city in Minnesota, the city has become even more vibrant because of our remarkable racial and cultural diversity.
Sixty-four percent of residents are people of color, 22 percent are foreign-born, and more than a quarter speak a language other than English at home.
Our Vision, Values, and Goals
Additional Information
Department: Finance Department
Anticipated Hiring Wage: Depends on qualifications, but position is budgeted between $96,470-$106,000.
We welcome applications from all individuals, including (but not limited to): people of all abilities, persons of color, Veterans, LGBTQ+ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process, please contact Human Resources at either 763-493-8016 or via e-mail at HumanResources@brooklynpark.org.
Regular, full-time City of Brooklyn Park employees (40 or more hours per week) are eligible for a benefits package including:
Vacation
- New employees generally earn 10 days of vacation per year
- Vacation accruals increase with longevity up to a maximum of 20 days per year
Sick Leave
- Sick leave is accrued at the rate of 12 days per year with unlimited accumulation
Holidays
- 12 paid holidays per year
- 1 floating holiday to be used any day in the year with supervisor approval
Health Insurance
- Employees may choose a health plan with an option to waive coverage if covered under another qualified plan
- The City contributes a portion to the cost of health insurance
- Available to City of Brooklyn Park employees working 30 or more hours per week
Dental Insurance
- Employees may choose between two dental plans with an option to waive coverage if covered under another qualified plan
Life Insurance
- The City provides term life insurance with an option for employees to purchase additional and dependent term life insurance at group rates
Disability Insurance
- Short-term disability insurance available at group rates
- Long-term disability insurance available at group rates
Retirement
- Public Employee's Retirement Association (PERA) pension plan (employer/employee contributions)
- Optional 457 pre-tax and post-tax (Roth) deferred compensation plans for tax-deferred retirement savings
Flexible Spending Accounts (FSA)
- Reimbursement account for health care and daycare expenses using pre-tax contributions
Employee Assistance Program (EAP)
- Employee Assistance Program provides confidential counseling and referral services
Fitness
- Free on-site fitness facilities; Wellness program and fitness classes offered
Direct Deposit (mandatory)
- Payroll checks are automatically deposited into designated account(s) on payday
Regular, part-time benefited City of Brooklyn Park employees (20-29 hours per week) are not eligible for Health Insurance, but are eligible for the following benefits:
- Sick and Vacation at a pro-rated rate
- Decreasing Life Insurance
- Flexible Spending Account(s)
- Deferred Compensation, if enrolled.
Seasonal/Temporary employees
- Temporary, Seasonal, and non-benefited part-time employees earn one hour of Sick Leave for every 30 hours worked by an employee, up to a maximum of 48 hours of Sick Leave per year.
Benefits may differ based on union contracts for employees represented by a collective bargaining unit. This summary is for information only and is subject to change or revocation without notice. This summary shall not constitute a contract or guarantee, express or implied.
01
Which level best describes your highest level of completed education in Finance, Procurement, Purchasing, Contracting, Business, Public Administration, Economics, Marketing or related field?
- No degree
- High school diploma or equivalent
- Associate's degree
- Bachelor's degree
- Master's degree
- Degree in unrelated field
02
Which level best describes your experience in procurement, purchasing, supplier diversity, community engagement, vendor outreach, contract administration or closely related field?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years tor more
03
Which level best describes your experience working in public sector?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years to less than 6 years
- 6 years to less than 7 years
- 7 years to less than 8 years
- 8 years to less than 9 years
- 9 years to less than 10 years
- 10 years or more
04
Please rate your public sector knowledge of procurement principles, policies, and procedures:
- None
- Basic (Understanding of core tenets of public purchasing and procurement)
- Intermediate (Ability to interpret and apply public sector regulations and draft policies)
- Advanced (Ability to align purchasing with macro-level government objectives such as identifying gaps and diagnosing barriers in the procurement process)
05
Which level best describes your experience performing vendor outreach to identify disparities, increase access for historically underutilized business, and build equitable community-driven contracts that actively close these gaps?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
06
Which level best describes your experience planning and conducting outreach, education, or training for businesses, and community organizations?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years to less than 6 years
- 6 years to less than 7 years
- 7 or more years
07
Which level best describes your experience with ensuring compliance with procurement requirements related to grants or contracts?
- No experience
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years to less than 6 years
- 6 years to less than 7 years
- 7 or more years
08
Please indicate if you have any professional certifications in any of the following areas:
- Procurement
- Purchasing
- Supplier
- Diversity
- Project Management
- Public Administration
09
What is your connection with the City of Brooklyn Park?
- Current Brooklyn Park Resident
- Active Member of Community Group in Brooklyn Park
- Currently enrolled in school in Brooklyn Park
- BrookLynk alumni
- None apply
- Other
10
If you are fluent in other languages, please list the language(s).
