Patent Paralegal | Remote

We are a patent paralegal service provider supporting clients through structured, high-volume workflows and internal operational processes.

This role combines workflow execution + administrative support, and is focused on accuracy, structure, and system-based work across multiple tools.

This is not a traditional law firm paralegal role.

Location

Fully Remote (U.S. Based Required) | W-2 Employee Position

What You Will Do

In this role, you will support both

1. Client Workflow Execution

• Work inside multiple systems daily (email/inbox, task management, time tracking)
• Review incoming requests and route them into structured workflows
• Complete assigned tasks using defined SOPs
• Maintain accurate tracking of work in ClickUp (or similar system)
• Enter detailed time logs for client billing purposes
• Support continuous movement of client work across multiple requests

2. Internal Administrative Support

• Assist with internal operational and administrative tasks
• Support team organization and workflow coordination
• Help maintain internal tracking systems and task hygiene
• Support document organization and internal process upkeep
• Assist with general operational tasks as assigned

What This Role Is

This role is

• Fully remote
• Structured and process-driven
• High-volume and detail-focused
• System-based
• A mix of workflow execution and internal administrative support
• Fast-moving with frequent task switching
• Focused on accuracy, consistency, and reliability

What This Role Is NOT

This is NOT

• A traditional law firm paralegal role
• A case ownership or client management role
• A low-interruption, deep-focus role
• A flexible or unstructured role

If you prefer owning cases, doing legal analysis, or working independently without systems, this role is not a fit.

What We’re Looking For

The ideal candidate

• Is comfortable working across multiple systems throughout the day
• Follows structured procedures (SOPs) exactly as written
• Can switch between tasks frequently without losing accuracy
• Is comfortable working in inbox + task system + time tracking environments
• Is detail-oriented and reliable with administrative follow-through
• Prefers structured, process-driven work over open-ended problem solving

Requirements

• Minimum of 3 years of experience in a patent paralegal, patent prosecution support, or similar legal/administrative role
• U.S.-based and authorized to work remotely
• Experience working in task management systems (ClickUp or similar) and time-tracking/billing tools
• Familiarity with patent prosecution processes, USPTO procedures, and docketing preferred

Core Responsibilities

• Inbox triage and routing of incoming requests
• Execution of assigned workflow tasks
• Accurate task tracking in ClickUp (or similar system)
• Detailed and timely time entry for billing
• Internal administrative and operational support tasks
• Maintaining workflow accuracy across multiple clients and projects
• Following SOPs without deviation
• Prepare, review, and coordinate U.S. and foreign patent prosecution filings and related correspondence under attorney supervision
• Manage patent prosecution deadlines, docketing, and filing requirements to ensure compliance with USPTO, foreign associate, and client deadlines
• Communicate with attorneys, clients, foreign associates, and patent offices regarding patent prosecution matters and filing requirements
• Maintain accurate patent records, client files, and prosecution documentation across multiple client portfolios

Tools You Will Use

• Email / shared inbox system
• Task management system (ClickUp or similar)
• Time tracking / billing system
• Internal SOP documentation
• Administrative tracking tools (as needed)

Compensation

$40-$50 per hour (W-2 employee rate)

How to Apply

This role includes a structured screening process to assess fit for system-based, multi-task environments.

Applicants will be evaluated on

• Comfort working across multiple systems
• Ability to follow structured SOPs
• Task switching capability
• Administrative reliability
• Time entry and billing awareness
• Workflow-based thinking (not case ownership)

Important Fit Note

This role is likely NOT a fit if you prefer:

• Owning legal cases end-to-end
• Highly autonomous or flexible work environments
• Low-interruption focused work