Bookkeeper

The Bookkeeper will be responsible for processing donation invoices, accounts payable, and payroll, ensuring the accuracy of Finance processing reports and documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accounts Payable (40%)

Process accounts payable timely and accurately, ensuring expenses are posted in the proper period and to the proper class.

• Enter expenses and bills into accounting software and allocate to appropriate grants and departments.
• Complete accounts payable forms including property tax exemption forms, worker’s compensation payroll reports, vehicle registrations, etc.
• Onboard new vendors and independent contractors as needed and process yearly 1099’s.
• Manage financial elements related to utilities and leases for all 4D Recovery facilities.
• Allocate prepaid assets and expenses, including business insurance.
• Update AP systems as related to new and/or growing 4D Recovery programs.
• Accounts Receivable (10%)

Create donation and sponsorship invoices and Google sheet tracking systems that align with donor databases.

• Lead financial reconciliations with the Development department.
• Company Credit Card Management (10%)

Review and categorize purchases.

• Set up and disable cards as needed.
• Audit card usage to verify that purchases are compliant with 4D Recovery spending policies and grant requirements when applicable.
• Utilize Ramp credit card management system to automate and improve purchase coding.
• Payroll (20%)

Prepare and process bi-weekly payroll.

• Calculate, process, and generate manual checks as needed for employment terminations or bonuses.
• Research basic employee payroll-related inquiries and address questions in a timely manner.
• Assist with retroactive payments and deductions as needed.
• Responsible for organization-wide payroll true-ups.
• Process Wage Garnishment requests, including entering deductions into payroll and sending responses to state departments or creditors as needed.
• Maintain proper payroll documentation and organization.
• Review staff expense and mileage reports as needed.
• Report payroll to 403(b) carrier.
• Finance Support (20%)

Assist with month- and year-end processes.

• Complete data entry for budgets.

OTHER DUTIES AND RESPONSIBILITIES

• Attend supervision, team, and agency meetings as directed.
• Perform other duties as assigned.

JOB/BEHAVIORAL COMPETENCIES

• Careful with risk and details. Although you have a strong sense of urgency and work at a faster than average pace, you also have a high sense of responsibility for making sure your work is accurate and valid. If something is off in your data, things aren’t adding up…you’re going to notice and fix it.
• Service. You must support a business culture that reflects the value placed on high quality client services and organization-wide collaboration. This requires managing and maintaining excellent professionalism and ethical boundaries.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• This position typically requires a High School Diploma or equivalent.
• Must have reliable transportation or maintain a valid driver’s license for the state of residency and have a driving record permitting coverage under the corporate liability policy. If driving a personal vehicle for work purposes must also have and maintain personal auto liability coverage. All employees driving for work purposes, regardless of whether driving a personal or agency vehicle, must complete the agency’s driving approval process before they drive for work.
• At least five years of work experience in bookkeeping.
• Experience with performing audits.
• Ability to effectively use most features of Google Workspace and Microsoft Suites.
• Intermediate experience with Quickbooks.
• Experience with credit card management software (e.g. Ramp).
• Ability to create detailed reports as requested.
• Ability to work independently and as a team player.
• Excellent communication, trauma-informed approach and conflict resolution skills.
• Well-developed documentation skills and a strong commitment to quality management; ability to write accurate and concise reports while meeting tight deadlines.
• Must be dependable, flexible and punctual, and exhibit strong time management skills.
• Able to clearly articulate information to people of varying cultural, linguistic, and educational backgrounds. Able to communicate clearly, concisely, and effectively both orally and in writing.
• Able to problem solve and develop creative approaches.

PREFERRED QUALIFICATIONS

• Working on a degree in accounting or classes in accounting is preferred but not necessary.
• 5+ years of non-profit accounting experience or 7+ years of for-profit accounting.
• Customer service experience.
• Advanced Quickbooks skills.
• Intermediate experience with form creation.
• Experience with Credit Card management systems like Ramp.

PHYSICAL DEMAND

The physical effort typically applied in this job includes

Lifting

Pulling

Reaching

Manipulating

Carrying

Pushing

Shoveling

X

Key/Typing

Other (specify)

Amount of

% of Time Effort is Applied

Effort Applied

Less than 15%

15% to 40%

40% to 70%

More than 70%

Less than 1lb.

X

Between 1 & 5 lbs.

X

Between 5 & 25 lbs.

X

Between 25 & 60 lbs.

X

More than 60 lbs.

X

The effort reflected in the above chart is typically applied in the following work positions:

X

Sitting

Standing

Walking

Stooping

Bending

Confined

Other (specify)

Employee preference

MENTAL OR VISUAL DEMAND

The checked statement below best describes the degree of mental and/or visual fatigue typically sustained through the application of mind and eyes in performing the essential functions of the job:

Occasional mental and/or visual attention; the operation performed is either close to being automatic or the duties require attention only at long intervals.

Frequent mental and/or visual attention; the flow of work is either intermittent or the Operation involves waiting for a machine or process to complete a cycle with intermittent checking or inspection involved.

Continuous mental and/or visual attention; the work is either repetitive or diversified requiring constant alertness to monitor the production process and/or identify defects.

X

Concentrated mental and/or visual attention; the work involves performing complex tasks to very close accuracy and quality specifications; or a high degree of hand and eye coordination for sustained periods.

Intense and/or exacting mental and/or visual attention; the work involves visualizing, planning, laying out, or otherwise performing very involved and complex work.

WORKING CONDITIONS

These are the kinds of disagreeable elements this position would typically be exposed to in the work area:

Dust

Dirt

X

Heat

X

Cold

Fumes

X

Noise

Vibration

Water

Other (specify)

The checked statement below best describes the physical surroundings or conditions under which this job is typically performed and the extent of exposure to the disagreeable elements noted above:

X

The job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of the job.

Work is typically performed under reasonably good working conditions; while exposure to any or all of the above elements may occur, such exposure is generally not present to the extent of being disagreeable.

The job is often performed under somewhat disagreeable working conditions; exposure to any or all of the above elements is likely, with at least one present to the extent of being disagreeable.

The job is continuously performed under disagreeable working conditions; exposure to any or all of the above elements is probable, with several being present to the extent of being objectionable.

Work is continuously performed under extremely disagreeable working conditions; exposure to many objectionable elements is both continuous and intensive.

JOB DETAILS

Pay: $32.00 per hour, Full-time, Overtime exempt

Schedule: Monday through Friday, generally between 8am-5pm.

Benefits include

• Employer-sponsored Health insurance, Dental insurance, and Vision insurance
• Voluntary Life AD&D Insurance, Healthcare FSA, and Dependent Care FSA
• 3.5+ weeks Paid Time Off per year
• Retirement plan (403B with matching program)
• 14 Paid Holidays per year (including 4 floating holidays)
• Wellness Reimbursement Program
• Employee assistance program
• Paid parental leave
• Professional development assistance
• Flexible schedule

FLSA STATUS

X

Exempt

Non-Exempt

EEO CLASSIFICATION

Executive/Senior Level Managers (1.1)

X

Administrative Support Workers (5)

First/Mid Level Managers (1.2)

Craft Worker (6)

Professional (2)

Operative (7)

Technician (3)

Laborer (8)

Sales (4)

Service Worker (9)