Fulfillment and Logistics Coordinator

About Novo Space

Novo Space is a next-generation aerospace startup building high-performance electronics and systems for the space industry. As we expand our operations in the U.S., we are looking for motivated, versatile team members who thrive in a startup environment and are passionate about building the future of space technology.

Role Overview

We are seeking a highly organized and proactive Fulfillment and Logistics Coordinator to manage day-to-day shipping, inventory, and logistics operations. This role also supports general office management and purchasing activities, ensuring smooth internal operations and efficient supply chain execution.

The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced environment where logistics, operations, and administrative responsibilities intersect.

Key Responsibilities

Fulfillment & Logistics

Coordinate and execute outbound shipments (domestic and international), including packing, labeling, and documentation

Manage inbound shipments and verify received goods against purchase orders

Maintain accurate inventory records and perform regular cycle counts

Coordinate with carriers, freight forwarders, and customs brokers

Prepare shipping documentation (commercial invoices, packing lists, export docs, etc.)

Track shipments and resolve delivery issues or delays

Optimize shipping methods, costs, and lead times

Inventory & Warehouse Coordination

Organize and maintain warehouse/storage areas for efficiency and traceability

Monitor stock levels and flag replenishment needs

Support kitting, order preparation, and product handling processes

Ensure compliance with handling and storage requirements

Purchasing & Procurement

Assist in sourcing and purchasing office supplies, tools, and operational materials

Create and track purchase orders and supplier communications

Maintain supplier records and pricing information

Support cost tracking and basic procurement analysis

Office Management Support

Oversee general office operations, including supplies, equipment, and vendor coordination

Manage office inventory (consumables, IT equipment, etc.)

Coordinate maintenance, cleaning services, and facility needs

Support onboarding logistics (workspace setup, equipment provisioning)

Assist with administrative and operational tasks as needed

Qualifications

2+ years of experience in logistics, fulfillment, operations, or similar role

Familiarity with shipping processes, inventory management, and basic procurement

Experience with shipping platforms (e.g., UPS, FedEx, DHL) and ERP/inventory systems is a plus

Strong organizational and multitasking skills

Excellent attention to detail and problem-solving ability

Proficiency in Microsoft Office / Google Workspace

Ability to work independently and take ownership of processes

Basic knowledge of international shipping and export compliance

Preferred Qualifications

Experience in manufacturing and hardware

Experience with warehouse organization and process optimization

Passion for space, satellites, and technology that pushes boundaries.

The intent of this job description is to provide a representative summary of job duties and responsibilities required of the position. Employees may be asked to perform other job-related duties or tasks that are not specifically identified in this job description.

This role requires access to U.S. export-controlled information. Therefore, final offers may be contingent upon the candidates ability to access such information in compliance with applicable U.S. export control laws and regulations. Non-U.S. persons may be eligible if they qualify under a valid U.S. government export authorization or exception, such as the Strategic Trade Authorization (STA).

Additionally, this position is subject to a pre-employment background check, including a drug screening, as we maintain a drug-free workplace.

What we offer

Permanent hourly position

Health, vision, and dental insurance

Paid PTO

Paid parental leave

401K matching

Stock options plan

Skills

Administrative Skills, Aerospace and Defense, Analysis Skills, Billing, Brokerage, Detail Oriented, Document Management, ERP (Enterprise Resource Planning), Electronics, Freight Forwarding, Government, Housekeeping/Cleaning, Import/Export Compliance, Inventory Cycle Counts, Inventory Management, Inventory Reports, Logistics, Maintain Compliance, Maintenance Services, Manufacturing, Microsoft Office, Multitasking, Office Management, Onboarding, Operations Management, Organizational Skills, Pricing, Problem Solving Skills, Process Improvement, Process Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Regulations, Shipping Documents, Shipping/Receiving, Startup, Supply Chain Operations, Traceability, Warehouse Coordination, Warehousing

About the Company

Novo Space