Administrative Assistant (Legal & Compliance)

Overview

We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support our Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The assistant will play a key role in ensuring administrative efficiency and supporting legal operations.

Location: San Jose, CADuration: 12 months+ contract with high possibility of extensionType: Part-Time | Administrative Support

Work Environment

Primarily onsite in San Jose, CA (Hybrid not applicable)Work schedule: 10 hours/week | Monday, Tuesday & Thursday | Onsite Only

Responsibilities

• Mail Management (Primary)
• Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week).
• Digitally distribute mail to appropriate team members or systems.
• Maintain secure handling and storage of confidential materials.
• Review incoming legal emails and upload digital files into the legal order management tool.
• Identify key information (e.g., serving party name, case number, type of legal order) and enter into the tracking system.
• Litigation Tool Data Entry
• Enter and update case information in the litigation management system.
• Assist with organizing and maintaining accurate legal records.
• Generate and distribute basic reports as needed.
• Legal Administrative Support
• Prepare, edit, and organize legal and business documents.
• Support ad hoc legal requests as assigned.

Qualifications

• Previous experience as an administrative, legal, or executive assistant preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficiency with scanners, digital filing systems, and Google Workspace.
• Reliable, professional, and self-motivated with excellent organizational skills.
• Strong written and verbal communication abilities.
• Ability to learn or prior knowledge of case and legal order management tools (e.g., Safari, JIRA).GURJANT "GARY" SINGH | LEAD RECRUITEROffice 925-297-5994Seniority level
• Mid-Senior level
• Employment type
• Part-time

Job function

Administrative and LegalIndustriesTechnology, Information and Media#J-18808-Ljbffr

Skills

• Administrative Skills, Atlassian JIRA, Communication Skills, Detail Oriented, Executive Assistant Skills , Legal, Legal Documents, Legal Support Skills, Litigation, Mail Processing, Operational Support, Order Management, Order Processing, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Safari Browser, Support Documentation, Writing Skills

About the Company

Amerit Consulting