HR & Administrative Coordinator

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O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users.

Here, we encourage

entrepreneurship

and

celebrate

achievements

. We work

together

to reach

ambitious goals

in an environment where

fulfilling

commitments

and

integrity

are valued.

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O Innovation is seeking an

HR & Administration Coordinator

. Based in our Calgary office and reporting directly to the Regional Vice President, Western Canada, with a dotted-line reporting relationship to the Corporate HR team in Quebec, the HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M) projects across Western Canada, including FIFO (Fly in Fly Out) environments.

This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes.

The Benefits

Overall remuneration including

• Group insurance plan;
• RRSP;
• Share Purchase Plan;
• Vacation and sick days.

The Day-to-Day

In collaboration with the Quebec HR team and supporting Operations & Maintenance (O&M) employees across Western Canada:

• Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks
• Prepare employment contracts and related documentation
• Facilitate onboarding and support the successful integration of new employees
• Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.)
• Support the annual performance review process for Western Canada employees
• Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed
• Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia)

Payroll & Employee Support (in collaboration with the Quebec payroll team)

• Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules
• Act as the primary point of contact for employees regarding payroll and benefits questions
• Investigate and resolve payroll-related issues with employees

Operations & Project Administration

• Organize travel, accommodation, and rotation schedules for field staff
• Coordinate staffing schedules and site rotations
• Track site access requirements and client compliance documentation
• Maintain field attendance records
• Track mandatory training requirements (HSE, certifications, renewals)

Financial & Administrative Support

• Track project-related expenses
• Review and process local vendor invoices
• Support client billing processes
• Assist with local procurement activities
• Manage Concur / IFS administrative tasks

Reporting, Systems & Operational Support

• Perform data entry and tracking for water licenses and regulatory reporting
• Support monthly and annual reporting activities
• Provide data and systems support to project managers
• Track and follow up on Net Facilities items
• Support internal or client audits
• Coordinate with the fleet department to track upcoming maintenance schedules

The Skills We Are Looking for

• 3-5 years of experience in administration, HR and payroll experience is a strong asset
• Experience in multi-site, industrial, or FIFO environments, strong asset
• Strong ability to work independently and manage multiple priorities
• Excellent and professional oral and written communication skills
• Computer literate with ability to use Microsoft Word, and Excel
• Availability to travel occasionally to project sites, valid Alberta Driver’s License required

JOIN US!

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O Innovation is an equal opportunity employer.

Only applicants selected for interview will be contacted.

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