Legal Assistant

We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law. They are a team of 15-20 located in the heart of Calgary’s business community. As a firm they take pride in their ability to serve businesses, families and individuals with diligence and professionalism.

They value an entrepreneurial mindset, a diverse and inclusive team, and creating a culture where employees feel supported and empowered.

About the Position

We are currently seeking an experienced Legal Assistant to join their Calgary office to work in the area of Business Law (corporate and commercial), and other areas as may be required. This position will appeal to candidates with 3+ years of experience who enjoy continuous learning and being productive in a collaborative, fast-paced environment.

As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail.

Key Responsibilities

• Assisting lawyers and paralegals involved in Business Law (corporate and commercial) and other practice areas.
• Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.
• Preparing closing books and assisting with organizing and updating corporate records.
• Drafting, formatting and revising email and letter correspondence, memos, agreements and other documents.
• Conducting searches for due diligence and other purposes.
• Submitting documents for registration at Land Titles, Personal Property Registry and other registries.
• Drafting and revising documents, checklists and organizing materials for meetings, transactions, closings.
• Administration of time entry and billing of client files.
• Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.
• Performing other legal and administrative tasks assigned from time to time.