Full-time Administrative Assistant to the Dean, School of Wellness, Public Safety and Community Studies

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department

School of Wellness, Public Safety and Community Studies

Position Type

Full-Time Support

Salary Range

$32.10-$37.04-Hourly

Sc heduled Weekly Hours

36.25

Anticipated Start Date

August 24, 2026

Length of Contract

n/a

Posting Information

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date

August 7, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description

The Administrative Assistant provides senior-level administrative and operational support to the Dean, serving as a key resource in advancing the priorities and objectives of the portfolio. The position manages the flow of information into and out of the Dean's Office, coordinates responses to strategic and operational matters, and ensures timely follow-up on initiatives, projects, and commitments.

The incumbent acts as a primary point of contact for internal and external stakeholders, including faculty, administrative staff, students, industry partners, donors, and community organizations.

The position supports management committees, school-wide initiatives, external engagement activities, human resources processes, and special projects while exercising discretion and sound judgment in handling sensitive and confidential information.

Duties and Responsibilities

• Effective Functioning of the Dean's Office

Coordinate the day-to-day operations of the Dean's Office by managing executive scheduling, correspondence, meetings, records, confidential information, and administrative support for strategic initiatives and leadership activities.

• Supports External Engagement and Industry Relations

Build and maintain positive relationships with internal and external stakeholders by coordinating events, partnerships, Program Advisory Committee (PAC) activities, and community engagement initiatives.

• Supports Human Resources Related Processes

Coordinate HR and administrative processes, maintain accurate records, support staffing and funding activities, and ensure compliance with College policies and procedures.

• Scheduling and Coordination

Manage the Dean's calendar and travel, prepare correspondence, coordinate executive participation in College and community events, and organize visits for external stakeholders and partner institutions.

• Other duties as assigned.

Required Qualifications

• Minimum two (2) year diploma in Business, Commerce, Office Administration, Human Resources, Communications, Public Administration, or related field. Equivalent combination of relevant education and work experience may be accepted in place of formal education.
• Minimum of five (5) years progressive administrative experience supporting senior leaders, preferably in an educational environment, including:
• Experience coordinating multiple projects and priorities, including events.
• Experience handling highly confidential information.
• Experience supporting HR, financial, governance and operational processes.
• Experience preparing reports, presentations, correspondence and briefing materials.
• Experience using Microsoft 365 applications and digital productivity tools, including Microsoft Teams and AI-enabled tools (e.g., Microsoft Copilot), where appropriate, to support document preparation, meeting coordination, information management, and administrative efficiency.
• Experience using data and digital tools to support effective business decision making.
• Experience working with diverse internal and external stakeholders.

This position is subject to the terms of the Full-Time Support Staff Collective Agreement: SSCollectiveAgreementCurrent_E-1.pdf (algonquincollege.com)

Please note that following onboarding, this position may be eligible for flexible work arrangement or occasional remote work; however, significant work time is expected to be on-site. Please see the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change) .

• Position is paid at Payband F.
• Vacancy is for P00453

Why Join Algonquin College?

• Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers
• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion ), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development . Availability depends on role and employment status .
• Company Culture : Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024
• Inclusion, Diversity, Equity, and Accessibility (IDEA) : We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation
• Flexible Work Arrangement Policy . Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change) .

How We Use AI in Hiring

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities.

If you require accommodation during the recruitment process, please contact the Human Resources department at humanresources@algonquincollege.com . While we thank all those who apply, only those to be interviewed will be contacted.