Receptionist & Administrative Support

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Position Overview

The Administrative Coordinator plays a key role in supporting the day-to-day operations of the corporate office. This position serves as a central point of coordination for administrative activities, ensuring a professional, organized, and efficient workplace environment.

The successful candidate will provide office management support, coordinate travel and meeting logistics, manage corporate expenses, and assist various corporate departments with administrative and operational initiatives. This role is ideal for a highly organized, service-oriented professional who thrives in a fast-paced environment and enjoys supporting multiple stakeholders across the organization.

Location: Sherwood Park, AB

Schedule: Monday - Friday | 8:00am - 5:00pm

Key Responsibilities

• Coordinate the daily distribution and processing of incoming and outgoing mail and courier deliveries.
• Manage weekly office supply orders and maintain appropriate inventory levels for corporate office needs.
• Provide general office administration support, including meeting room coordination, catering arrangements, and event logistics.
• Coordinate corporate travel arrangements, including flights, hotel accommodations, and vehicle rentals.
• Process and track corporate expenses in accordance with established company policies and procedures.
• Support corporate departments, including Human Resources, Procurement, Compliance, and other business functions, with administrative and project-related tasks as required.
• Assist with maintaining office records, filing systems, and administrative documentation.
• Support special projects and continuous improvement initiatives as assigned.
• Perform other related duties and responsibilities as required.

Qualifications & Experience

• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
• Previous experience in an administrative, office coordination, or customer service role.
• Experience coordinating travel arrangements, meetings, and office operations is preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong computer literacy and aptitude for learning new systems and processes.
• Professional, approachable, and customer-service-oriented mindset.
• Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization.
• Demonstrated initiative, reliability, and a high level of motivation and energy.
• Ability to work independently while also contributing as a collaborative team member.

What Success Looks Like

• Maintains a well-organized and efficient office environment.
• Delivers responsive and professional support to internal stakeholders.
• Ensures travel, meetings, and administrative processes are executed accurately and efficiently.
• Demonstrates flexibility and adaptability while supporting multiple departments and priorities.
• Contributes positively to the overall employee and visitor experience within the corporate office.