HR and Accounts Executive/Assistant

Job Summary

As part of the Finance team, the accounting officer will be handling the day-to-day accounting operations support and accounts payable tasks to ensure all the payments are processed timely.

Job Responsibilities

•Carry out general accounting and administrative duties as necessary.

•Respond to vendor, auditor and employee inquiries regarding invoices and employees’ reimbursements.

•Prepare for the monthly bank reconciliation.

•Verify, record and process supplier invoices accurately and on time.

•Prepare and execute payments according to agreed time

•Maintain relationships with suppliers, resolve discrepancies and negotiate payment terms.

•Record outgoing expenses, generate reports and monitor spending patterns.

•Ensure adherence to tax regulations, internal controls and provide documentation for audits.

•Prepare details of invoices that need to be issued as self-billed e-invoices for maker to key into MyInvois portal.

•Office coordination including oversee office supplies and general administrative support.

•Document management, including maintaining filing systems, vendor record, contracts and proof of payment.

•Handle travel arrangements, reimbursements, and welfare related administrative tasks.

Job Requirements

Minimum Diploma/Certificate in Accounting or any equivalent qualifications

•Must understand basic accounting principles, such as debits and credits.

•Able to work independently.

•Willing to learn and work under supervision to achieve the firm’s objective.

Willing to coordinate with senior / superior / manager / clients and able to work in a team to meet the job deadline in time.

•Experience in shared services operations.

•Knowledge and experience in using accounting software, SAP will be an advantage.