Administration Assistant

Cammach are currently seeking an Administration Assistant on behalf of our Aberdeen based client. The role is on a 3-6 month contract and will be fully office based.

Working Hours: 40hrs per week – Monday to Friday 08:30-17:00ROLEProvide essential administrative and clerical support to ensure the smooth operation of the office.

This role is ideal for someone who has previous experience in office management, as it involves a wide range of administrative tasks including invoicing, purchases, managing schedules, front desk support, maintaining office supplies, and supporting staff with daily operational duties. The successful candidate will be organised, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

RESPONSIBILITIES

• Front Desk Support: Answer and direct incoming calls in a professional manner.
• Greet clients and visitors positively and provide assistance as needed.
• Handle incoming and outgoing mail and deliveries.
• Clerical Tasks: Manage the company’s filing system, both physical and digital.
• Assist in preparing, editing and maintaining documents, reports, and presentations.
• Process invoices and purchases.
• Scheduling and Calendar Management: Assist in scheduling appointments and meetings for management and staff.
• Coordinate meeting rooms, and ensure all necessary materials are prepared.
• Office Supplies and Maintenance: Monitor and maintain inventory of office supplies, ensuring adequate stock levels.
• Place orders for supplies and equipment as needed.
• Coordinate with vendors and service providers for office maintenance.
• Data Entry and Record Keeping:
• Input and update data into company systems accurately.
• Maintain accurate records of staff attendance, office expenses, and other relevant information.
• Support to Staff: Assist with onboarding of new employees by providing them with necessary office materials and support.
• Provide administrative support to various departments as required.
• Ad-hoc Tasks:
• Assist with other administrative tasks and projects as assigned by management.

REQUIREMENTS

• Certification in Business Administration or Office Management is beneficial, but not essential.
• Previous experience performing first point of contact and administrative tasks is essential.
• Previous experience with Microsoft applications such as Word, Excel and PowerPoint.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong people skills and customer focus.
• Excellent written, verbal and listening skills.
• Be resourceful and proactive when issues arise.