Administrator Assistant - Aberdeen

Balmoral Comtec, a division of, Freudenberg Flow Technologies, provides surface and subsurface buoyancy, insulation and elastomer products and services to the global energy, defence, subsea communications and oceanographic industries.

We are recruiting for a, twelve month fixed-term, Administrator Assistant within Document Control in the Engineering Department in Aberdeen.

GENERAL RESPONSIBILITY AND FUNCTION

The successful candidate will be providing administrative and organisational support to ensure the efficient day-to-day operation of a business or department. They will assist with coordinating office activities, maintaining records, and supporting management and teams with a variety of administrative tasks. This will be a 12-month fixed term position to provide maternity leave cover.

The base location is Balmoral Park, Aberdeen. There may be a requirement from time to time to work at other locations, including Customer sites.

MAIN DUTIES

• Provide day to day administrative support to the Document Control, Projects, and Engineering teams.
• Produce Master Document Registers (Internal and Client).
• Assist in the creation, revision and maintenance of project documentation as and when required.
• Provide support to MRB Co-ordinator role as and when required.
• Learn to use the document management software and systems for tracking document revisions and approvals.
• Support the filing and archiving of documents in the Document management system.
• Support with regular Project audits to ensure compliance with internal procedures.
• Liaise with third party inspectors.
• Provide lunch cover for Reception staff as and when required.
• Printing, photocopying, and scanning.
• Creating Reports & Data entry.
• Manage meeting room bookings and prepare for meetings.

A condition of employment requires that the incumbent learn, abide by and sponsor the Guiding Principles of the Freudenberg Group and the Core Values of Freudenberg Flow Technologies. In addition, all associates are responsible for maintaining adherence to company policies, safety/ergonomic standards, and good housekeeping practices.

This includes understanding and implementing health, safety, and environmental policies and integrating these considerations into daily work activities.

ROLE REQUIREMENTS

Desirable

Qualifications

• Minimum of ‘o’ grade/Standard grade/National 5 in English, maths and administration or business studies.
• Preferred SQA Higher qualification or equivalent in administration or business studies.

Experience

• Previous experience in an administrative based role.

Skills

(e.g. Core Competencies including people and IT skills)

• Must be an organised individual.
• Must have a strong attention to detail.
• Must have well developed interpersonal and communications skills.
• Must be computer literate, particularly in Microsoft Excel and Word.
• Ability to work collaboratively in a team-oriented environment.
• Must be willing to accept responsibility when delegated.
• Must be highly motivated and keen to develop.

This job description is not intended to be all-inclusive. An Associate may also perform other reasonable related business duties as assigned by management.

The Freudenberg Group has a long-standing policy of equal opportunity and non-discrimination employment. It is Freudenberg Flow Technologies’ policy not to discriminate against any individual employed by us, or any applicant for employment, based on race, colour, ancestry, place of origin, religious beliefs, gender, age, physical disability, mental disability, marital status, family status or sexual orientation.

Please note that Balmoral is unable to support employment visa sponsorship at this time.