Administrative Assistant, Projects & Compliance -Permanent Full Time Days - Halifax

Make an Impact. Be Inspired. Join Northwood!

Are you looking for a career where you can make a real impact? At Northwood, care is at the heart of everything we do—but we’re also about community, innovation, and creating meaningful connections.

As Atlantic Canada’s largest not-for-profit continuing care organization, we are a dynamic team of change makers, problem-solvers, and compassionate professionals who believe in the power of connection.

When you join Northwood, you become part of a forward-thinking, inclusive workplace where your ideas are valued, your growth is supported, and your work truly matters. Whether you're starting your career or looking for a meaningful next step, you’ll find a place to thrive here.

We’re committed to diversity, inclusion, and fostering a workplace where everyone feels valued and empowered. We recognize that every candidate brings unique strengths, and we strive to create an equitable hiring experience for all. If you require accommodations at any stage of the application, interview, or selection process, please let us know—we’re here to support you.

Ready to love what you do? Join Northwood and be part of something bigger!

We are looking for an experienced and enthusiastic Administrative Assistant to join our Projects & Compliance team in Halifax!

Qualifications

• Community College Diploma; a one year administrative or business course
• Two years of relevant work experience
• Knowledge of office equipment (e.g. photocopier, fax machine) required
• Previous experience with work orderr systems considered an asset
• Experience working in a similar environment is considered an asset
• Experience with project management software an asset

Major Responsibilities

• Manages compliance with various jurisdictional authorities. Includes reporting, data storage and follow up with stakeholders.
• Performs routine clerical and administrative functions such as drafting correspondence, generating reports, scheduling appointments, and organizing and maintaining paper and electronic files.
• Manages project timelines and reporting for various construction projects.
• Ensures inspection readiness.
• Maintains accessible compliance records.

Salary

• As per the Northwood scale.

Effective Date: September 1st 2026

Hours of Work: 80 Hours Biweekly - 8 Hour shifts

Applications

• Completed internal application forms must be submitted online through the Northwood Hub. A current resume is required when applying for this position.
• To learn more about Northwood please visit our website

Northwood is proud to be an inclusive employer who encourages diverse applicants. We thank all applicants however, only those selected for an interview will be contacted.

Pay: $43,513.60-$54,392.00 per year

Benefits

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Application question(s)

• Do you require PR Assistance?

Education

• Secondary School (required)

Experience

• Administrative: 2 years (required)

Work Location: In person