Executive Coordinator

Executive Coordinator

Location: Remote (Halifax, NS)

Type: Full-Time, Permanent

Industry: Biotechnology / Manufacturing / Innovation

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THE OPPORTUNITY

Atlantic BioCorp is building something extraordinary.

As a Newfoundland and Labrador-based biotechnology company, we are transforming natural resources into innovative products with global potential. We are entrepreneurial, ambitious, and growing—and we're looking for someone who thrives on bringing order to fast-moving environments.

This is not a traditional Executive Assistant role.

We're looking for someone who enjoys being the person everyone depends on. You'll work directly with our two Co-Founders, helping them stay organized, focused, and operating at their best while also providing administrative support that keeps the entire team running smoothly.

From managing complex calendars and coordinating travel to organizing meetings, supporting projects, ordering supplies, and jumping into whatever needs attention, you'll become an essential part of how Atlantic BioCorp operates.

If you're someone who loves creating structure, solving problems before they happen, and making other people's lives easier, we'd love to meet you.

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WHO YOU ARE

You're naturally organized.

You enjoy bringing calm to busy days, anticipating needs before they're asked, and keeping multiple priorities moving without letting anything fall through the cracks.

You understand that great executive support isn't just about scheduling meetings—it's about creating space for leaders to focus on the work that matters most.

You're proactive rather than reactive. You notice details others miss, communicate clearly, maintain confidentiality, and genuinely enjoy helping people succeed.

Most importantly, you're adaptable. In a growing company, priorities shift, new opportunities emerge, and no two days look exactly alike. That excites you.

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WHAT YOU'LL DO

Reporting to the COO but directly supporting the Co-founders, you'll provide executive support while helping coordinate administrative operations across the organization.

Executive Support

• Manage complex calendars and scheduling for the Co-Founders
• Coordinate meetings, agendas, and follow-up actions
• Arrange business travel, accommodations, and itineraries
• Manage correspondence and prioritize communications
• Prepare presentations, documents, and meeting materials
• Handle confidential information with professionalism and discretion

Administrative Operations

• Coordinate company-wide travel arrangements
• Order office and operational supplies
• Coordinate internal meetings, virtual events, and company activities
• Help keep administrative processes organized and efficient

Project Coordination

• Assist with special projects across the organization
• Support leadership with planning and coordination activities
• Help improve administrative processes as the company grows

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YOU BRING

• 3-5 years of experience supporting executives, senior leaders, or business owners
• Exceptional organizational and time management skills
• Outstanding attention to detail
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Office and Google Workspace
• Experience coordinating travel and managing complex calendars
• Ability to manage multiple priorities with minimal supervision
• High level of professionalism and discretion when handling confidential information
• Strong problem-solving skills and a proactive mindset
• Experience working in a startup, entrepreneurial, or fast-paced environment is considered an asset
• A positive attitude and genuine willingness to jump in wherever needed

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COMPENSATION & BENEFITS

We recognize that exceptional administrative professionals make an enormous impact on growing organizations.

Atlantic BioCorp offers

• Competitive salary commensurate with experience
• Comprehensive benefits package
• Opportunities for professional growth and development
• The opportunity to work directly with company founders and help shape a growing organization

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WHY THIS MATTERS

Behind every successful leadership team is someone who keeps everything moving.

This role is more than managing calendars or booking travel. It's about creating the support that allows our leadership team to focus on growing Atlantic BioCorp.

As our Executive Coordinator, your work will touch every part of the business and help build the foundation that supports our continued growth.

If you're looking for a role where you'll be trusted, valued, and able to make a real difference every day, we'd love to hear from you.

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OUR COMMITMENT TO EQUITY & INCLUSION

Atlantic BioCorp is committed to creating an inclusive and equitable workplace where everyone feels valued, respected, and empowered to contribute. We welcome applications from individuals of all backgrounds, experiences, and perspectives.

If accommodations are required during the recruitment process, we will work with you to ensure an accessible and positive experience.

Ready to help build something from the ground up?

Apply now and tell us why you're excited about becoming part of the Atlantic BioCorp team.

Pay: $45,000.00-$65,000.00 per year

Work Location: Hybrid remote in Halifax, NS