Property Paralegal Coordinator

Come work with us!

We are not your average law firm

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At Stewart McKelvey, we think: forward in a typically traditional field to outperform the expectations of our clients – and our employees. Our team members are the force that drives our business toward a modern, diverse and innovative future.

Our goal is to continue to invest in people who contribute their diverse perspectives, ideas and experiences. At Stewart McKelvey, your whole unique self will belong.

In return, we offer a culture that supports flexible work arrangements, mental and physical wellness, and a competitive compensation & benefits package.

A few things in particular that we offer to our team include:

A generous paid time-off package including vacation time, sick time and “flex days”

Group Retirement Plan with employer contribution matching

A top rate flexible health and dental plan

An annual wellness allowance, for a broad range of eligible expenses, such as fitness memberships and fees, fitness equipment, general health & wellness support, personal development courses, and home office expenses

A “Dress for your Day” policy

Assistance for continuing education

Social events and staff retreats

A positive and fun work environment where we value inclusion and mutual respect

If this sounds like a work environment you’d thrive in, we may have just the right opportunity for you!

We are currently seeking a Property Paralegal Coordinator to join our Paralegal Services team based in the Firm’s Halifax, NS office.

Type of Position: Full-Time, Permanent

Close Date: July 9, 2026

The Opportunity

The Firm’s Property Paralegal Coordinator is responsible for delivering high-quality property paralegal services while supporting the coordination and oversight of workflow within the Property Department.

Working under the supervision of lawyers, the role includes performing complex real property searches and sub-searches through the Registry of Deeds and Nova Scotia’s Land Registration System, preparing and submitting documents for registration, and reviewing title searches.

The successful candidate will also prepare Property Disclosure Certification Applications, Applications for Registration, and deed transfer tax documentation, as well as draft and respond to title requisitions.

This role involves managing and organizing commercial and residential property transactions, including acquisitions, dispositions, financings, and refinancings. Responsibilities include maintaining accurate file documentation from opening through closing, preparing correspondence and closing documents, and analyzing off-title search results to produce summary reports.

The Property Paralegal Coordinator will also assist with post-closing matters, including tracking undertakings, client reporting, and ensuring Mortgage Protocol compliance, while liaising with clients, lenders, legal professionals, government offices, tax authorities, and other stakeholders.

In addition to technical duties, the role includes coordinating workflow, monitoring team performance, and collaborating with the Manager, Business Paralegals (NL & NS) on system, policy, and financial management initiatives.

The ideal candidate will possess a recognized post-secondary credential in Paralegal Studies or paralegal training, along with a minimum of five (5) years of property paralegal experience and past leadership experience. Strong knowledge of Nova Scotia’s land registration systems, excellent organizational and analytical skills, and a commitment to professionalism and client service are essential.

Our Focus on Diversity, Equity & Inclusion

At Stewart McKelvey, we are committed to a workplace where you truly belong. We celebrate and respect the unique identities, perspectives, and experiences that each person brings, ensuring everyone feels seen, heard, and valued as part of our firm.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an interview and who require an accommodation are encouraged to speak with a member of the recruitment team and discuss what we can do to better support them during this process.

Interested Candidates

For security purposes, applicants are asked to submit their resume, cover letter and any other accompanying application documents in PDF format.

We thank all applicants for their interest. However, only those selected for an interview will be contacted and any offer of employment will be conditional upon a satisfactory background check.