Fiscal Analyst (Fiscal Analyst 4)

Fiscal Analyst(Fiscal Analyst 4)Schedule: This is a full-time position. Work schedule is normally Monday through Friday, 8 a.m. to 5 p.m.; however, incumbents must be willing to workdays or hours outside of their approved schedule as required to meet business needs. Flexible/Hybrid is an option.

Travel

Requirements

• Incumbent may occasionally travel during and outside normal work hours throughout the state, including rare overnight stays.

About The AgencyEnergy Facility Site Evaluation Council (EFSEC) provides a “one-stop” siting process for major energy facilities in the State of Washington. EFSEC coordinates all evaluation and licensing steps for siting certain energy facilities in Washington. EFSEC specifies the conditions of construction and operation and manages an environmental and safety oversight program of facility and site operations.

EFSEC maintains jurisdiction over project sites from application until eventual decommissioning and reclamation of the site.

The Council's responsibilities are listed in the Revised Code of Washington (RCW)80.50. These responsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields.

Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt in to the EFSEC review and certification process as with certain electrical transmission lines.

About This OpportunityThe Fiscal Analyst 4 (FA4) reports to the Director of Administrative Services and supports the agency's mission by serving as the accounting expert and primary advisor on budgetary decisions.

This position is essential to the development of agency financial structure, the payment of bills, the preparation of invoices for accounts receivable, the analysis of expenditure trends, maintaining accurate cost allocation processes and other facility related fiscal oversight. This position is crucial to budget development and determining internal and adjusted allotments.

It also supports the collection and reporting of data so the agency can plan and improve performance. This position is directly responsible for reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency.

The FA4 coordinates with EFSEC staff, Facilities, and other state agencies, ensuring that DES accounting services has all information for maintaining and documenting information related to billings and invoice payments.

These services include; manage and maintain program tracking systems and financial documentation for billings, facility regulatory compliance, and the EFSEC contactor oversight program as needed; drafts and prepares policy and procedure documents as needed manages electronic databases and SharePoint Libraries; and assists EFSEC Managers in fulfilling their job responsibilities.

Successful performance in these areas contributes to the Organizations mission, which is to provide an effective "one-stop siting and compliance process" for major energy facilities in the State of Washington. Provides support to the EFSEC Managers and Administrative Law Judges as needed to conduct prehearing conferences and EFSEC adjudicative proceedings.

This position supervises one full-time employee.

To learn more about this new opportunity, email rachel.vaughan@des.wa.gov and request the full job description.

Duties

• Duties And Tasks Associated With This Position Include
• Mentor staff and share knowledge with a broad audience;
• Network with DES fiscal staff/staff at other agencies to devise best practices in a wide range of accounting areas.
• This position is directly responsible for reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency.
• Submit A19, A45s, A17s, and other Accounts Payable and Accounts Receivable paperwork for DES to process.
• Ensure that all travel is within statewide guidance, review requests for travel exemptions.
• Ensure that all payment for goods and services for the agency meets the required statewide procedures.
• Verify that all supporting documents and files are retained per EFSEC’ records retention schedules.
• Create guidance documents, resource materials, desk manuals, and other assistive materials for staff.
• Create and maintain agency accounting policies, to include mandated and agency specific policies and procedures.
• Support all accounting audits to include fiscal and financial audits required.
• Establish internal and external controls for all financial activities within the agency and council activities.
• Present annual fiscal reports to Executive staff, the agency, or the Council.
• Complete expenditure reviews monthly to ensure that all financial spends are accurately reflected by DES’ Accounts Payable.
• Review all weekly cash receipts to ensure correct information is being reported.
• Work with DES’ Small Agency Financial Services (SAFS) on the creation of new LOI, Project codes, Subcodes, and programming codes to ensure that all information entered into CAMS is accurate.
• Present project Cost Allocation assessments for review to the Executive Director and later to DES for fiscal application.
• Work directly with DES’ SAF to establish agency specific accounting procedures, ensuring proper internal controls are used, and processes are documented in desk manuals and correctly implemented in automated systems.
• Use problem-solving skills to find and correct accounting errors.
• Work closely with the Contracting Specialist to streamline processes and maximize the efficiency and effectiveness of new and existing financial technology.
• Recommend implementation of new processes and procedures to ensure the agency remains within compliance.

Qualifications

Required Qualifications

• An experienced financial leader with 8+ years of advanced fiscal management experience.
• Proven track record of stewarding large-scale agency financial resources and driving strategic fiscal health.
• Proven experience using the state accounting system (AFRS) and payroll system (HRMS). Familiarity with state policies and travel regulations.
• Preferred/

Desired Qualifications

• Demonstrated expertise in overseeing high-value financial resources, complex budgeting, and fiscal strategy.
• Equity

Competencies

• State Of Washington Employees Contribute To Ensuring Services, Programs, Workplaces, And Interactions Are Responsive, Respectful, Accessible, And Effective To The People And Communities We Serve.
• Employees Are Expected ToTake action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
• Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities.
• Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.
• Supplemental Information
• Conditions Of Employment

How to Apply

Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please Provide The Following Documents In Order To Be Considered; Failure To Do So May Result In You Not Being Considered For

The Position

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information
• Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application.

Please do not refer to the resume for detail or your application may be disqualified. Union InclusionThis position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

Background Check Notice: Prior to any new appointment into the Energy Facility Site Evaluation Council, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Washington Fair Chance ActWe are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted.

Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position.

Learn more about the Washington Fair Chance Act: Washington Fair Chance act guideOpportunity for All: The Energy Facility Site Evaluation Council celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.

We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials, and we will honor this as you interact with our organization.

Contact InformationFor questions about this recruitment or to request a reasonable accommodation in the application process, contact Rachel Vaughan by emailing jobs@des.wa.gov.

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package.

We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read About Our

Benefits

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance

Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement And Deferred

Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional LeaveLeave SharingParental LeaveFamily and Medical Leave Act (FMLA)Leave Without PayPlease visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-202601Are you willing to undergo a background check as a condition of employment?

YesNo02Are you a current employee of EFSEC?YesNo03Please describe how you meet the qualifications as an experienced financial leader with 8+ years of advanced fiscal management experience.04What experience do you have with proven track record of stewarding large-scale agency financial resources and driving strategic fiscal health?05Are you familiar with using the state accounting system (AFRS) and payroll system (HRMS)? If so, briefly describe your experience using these systems.

If not, reply with N/A.06Are you familiar with state policies and travel regulations? If so, describe how you acquired the knowledge. If not, reply with N/A.07Describe your expertise knowledge in overseeing high-value financial resources, complex budgeting, and fiscal strategy. Include which job you acquired this knowledge. If you do not have this knowledge, reply with N/A.08How did you learn about this job posting?

• Careers.wa.govLinkedInIndeed
• Friend/Coworker
• Internal Office Communication
• BRG Job Announcement
• Other09We would like to know where you heard about this position.
• If you selected Job Fair, Job Board, or Other, please let us know the specific name of the college, job board, or place you heard about this position.
• If you selected a specifically named job board or webpage (listed above), please enter "n/a". Required Question