Bookkeeper/Administrative Specialist

Bookkeeper and Administrative Specialist

Seattle, WA | In-Office

Company: EXP Events -

Who Is EXP: EXP is a global creative events agency that specializes in design, planning, and production. We curate impactful experiences for our partners to connect with their audiences. We take pride in being excellent at what we do, and we are seeking someone who wants to join a winning team! The work is fast-paced, and the clients bring us in when things are important.

This is a great culture with a diverse team that loves what they do.

Summary

EXP is seeking a resourceful Bookkeeper and Administrative Specialist to work with our leadership team to manage finances and internal processes. You’ll translate workflows into actionable plans, oversee cashflow, and be the behind-the-scenes engine, all while bringing an upbeat, collaborative spirit to our team. We are a team of 10-15 people generating low-volume, high dollar accounts .

Key Responsibilities

Financial & Revenue Processes

• Manage Accounts Payable (AP) paperwork, vendor onboarding, and payment scheduling.
• Support and maintain EXP’s AP/AR operational systems, including receivables tracking and standardized payment workflows to improve cash flow visibility and payment consistency.
• Maintain AR reporting, monitor outstanding receivables, and support client notifications for overdue invoices through QuickBooks or approved billing tools, escalating issues to leadership as needed.
• Process check payments and maintain weekly/monthly AP tracking.
• Run biweekly payroll and maintain accurate payroll records.
• Track the Fixed Expense Budget monthly and maintain the Financial Scorecard.
• Maintain organized financial documentation and vendor files.
• Create and maintain financial reports and spreadsheets

Admin Operations

• Own onboarding for employees, contractors, and vendors.
• Oversee general office operations, supplies, and administrative support.
• Serve as the first point of contact for internal administrative inquiries.
• Maintain SOPs, templates, workflows, and best-practice documentation.

Who Are You

• 3–5 years in bookkeeping, accounting, and administrative operations
• Payroll processing experience, including recordkeeping and compliance basics
• Strong Google Sheets skills and ability to create formulas and reporting for budget tracking
• Deep cash flow management understanding
• Experience with onboarding paperwork and other administrative tasks
• Experience building or maintaining SOPs/workflows from scratch
• Strong written communication and confidence in asking questions
• Someone who is eager to be a part of a fast-paced, fun work environment and a collaborative team

What We Value

Genuine Respect & Care- We always care. We listen to one another's needs, hopes, and expectations with true empathy.

Strive for Excellence- We expect the experience we create to be as close to flawless as possible. We consistently meet and exceed our clients' expectations.

Service & Accountability- We expect the experience we create to be as close to flawless as possible. We consistently meet and exceed our clients' expectations.

Leadership through Great Decision Making- To us, success is not only achieving the goals but making sure we walk the path with the right attitude and frame of mind. to make decisions that empower our teams and clients to excel.

Passion, Positivity, & A Sense Of Humor- We absolutely love what we do, and we want our clients to feel it. We are always smiling and sometimes laughing.

Flexibility & Adaptability- We respond to all obstacles with an agile openness to change.

Embrace Different Perspectives- Everyone brings value to the table, no matter your culture, education level or background. We value all perspectives.

Your traits look like this

Intellectual Curiosity & Problem Solving- We solve puzzles here, all day long. Please love this.

Drive & Accountability- You hold yourself to a high standard. Because we do.

Team Orientation & Emotional Intelligence- You want to work around other A Players. People that get it, and respect each other because of that.

Culture & Values Fit- We work hard, we celebrate often. We win. Please take a look at the Values listed above. We put most of our decisions against those.

Adaptability- Everything we do and most of the situations we find ourselves in at EXP are “custom” and can change quickly. You can handle this, you are built for it.

Initiative & Proactivity- Each team member feels ownership and responsibility. If you HATE hearing “well that’s not my job” from someone on a team… You're gonna love it here.

Communication Skills- Have some. They are important.

Deliverables & Results- These should be non-negotiable for you.

Constant Growth- We offer additional education and training experiences. We want you to grow while you are here.

Compensation

$68k - $72k DOE, Healthcare stipend, Parking, Balanced 40hr work week, 4 days/ week in office, Fridays remote is optional, 5 remote days a quarter, 4 weeks vacation. The best coffee in Seattle and all the La Croix you can drink.

Pay: $68,000.00 - $72,000.00 per year

Benefits

• Health insurance
• Paid time off
• Paid training
• Professional development assistance

Work Location: In person