Specialist- Employee Disbursements

Follow all controls and processes applicable to employeedisbursements activity so that all relevant procedural orpolicy requirements are fulfilled while delivering a quality,cost-effective service. Ensure employee disbursements are correctly transactedand recorded as per the HR policy guidelines.

Process employee expense reports - review and auditdocuments, review expense categories, correct if necessaryand enter in Oracle. Ensure that the period-end closing activities and payrollaccounts reconciliation are completed without delay, so thatdisbursements are processed, balances are reconciled &analyzed in a timely manner.

Ensure compliance with client policies, procedures,accounting standards, applicable laws & regulations toprevent any violations. Align expenses to correct GL codes Maintain accurate electronic and manual filing systems andrecords that provide ease of retrieval and audit logs. Prepare monthly payroll costing reports in a timely andaccurate manner to meet client and departmentrequirements, policies and standards.

Responsible for the retention & accurate filing ofaccounting documents to ensure that the BMS and clientrequirements & guidelines are met. Carry out reconciliations of payroll and employee relatedaccounts and employee payments ensuring that paymentsand accounts are in line with terms and conditions, approvedP & L and match balances in the HR sub ledger to theGeneral ledger.

Support internal audits of the payment process Support the team during external audits to ensure theauditors are satisfied with all booking of transactions in thefinancial system. Accountable for the accurate and timely preparation ofmonthly accounts that reflect how much each employee waspaid for that reporting period. Meeting expected productivity targets in terms oftransactions processed per day.