Executive Assistant (Up to $5000, Support Chairman)

• Attractive remuneration of up to S$5,000 per month + variable bonus
• Convenient CBD location near an MRT station
• Hybrid work arrangement
• Supportive and approachable Chairman

We are assisting an established private investment company in the search for a Junior Executive Assistant to provide dedicated support to its Chairman. This is an excellent opportunity for a resourceful and dependable individual who enjoys working independently and managing a mix of corporate and personal matters.

Key Responsibilities

• Manage the Chairman’s calendar, meetings and appointments, including scheduling across multiple time zones.
• Maintain regular communication with the Chairman during his travels and ensure that instructions and follow-up actions are accurately recorded and completed.
• Arrange business and personal travel, including flights, accommodation, visa applications, ground transportation and detailed itineraries.
• Prepare, format and proofread correspondence, reports, presentations and other documents.
• Manage paperwork and administrative matters relating to the Chairman’s subsidiaries, investments and personal affairs.
• Coordinate matters relating to overseas properties, including utility payments, service providers and supporting documents.
• Assist with expense claims and reimbursements for the Chairman and his family.
• Liaise with the Chairman’s personal chauffeur and provide administrative coordination when required.
• Maintain organised physical and digital filing systems for efficient document retrieval.
• Process invoices, payments, expense records and supporting documents accurately and promptly.
• Handle confidential corporate, personal and family matters with professionalism and discretion.
• Liaise with internal teams, business associates, guests and external service providers on the Chairman’s behalf.
• Provide general administrative and document-management support.
• Undertake ad hoc assignments relating to the Chairman’s office.

Key Requirements

• Bachelor’s degree in Business Administration, Communications or a related discipline is preferred.
• Minimum 3 years of experience in an administrative, secretarial, personal assistant or executive support role.
• Strong organisational and time-management skills, with the ability to manage multiple priorities independently.
• Patient and attentive communicator who is comfortable receiving instructions remotely or over the telephone.
• Confident in communicating with senior stakeholders and individuals from diverse cultural backgrounds.
• Strong written and spoken English.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Meticulous and accurate in correspondence, record-keeping, claims and document preparation.
• Sound judgement and the ability to manage confidential information with integrity.
• Resourceful, adaptable and comfortable working with minimal supervision.
• Willing to accommodate occasional communication outside standard working hours due to travel schedules or time-zone differences.
• Practical, service-oriented and comfortable supporting both business and personal administrative matters.

Apply Now

Interested candidates are invited to email their CV in Microsoft Word format to weiyan@triton-ai.com.

We regret that only shortlisted candidates will be contacted.

Reg. No.: R1983718

Triton AI Pte Ltd

Employment Agency Licence No.: 21C0661