Part-time Administrative Assistant

Part-Time Administrative Assistant – Real Estate

Location: Waterloo Region, Ontario

Position

Part-Time (Saturdays to start)Hours: Approximately 8 hours per week to start, with the opportunity to increase to 16 hours per week and potentially transition into a full-time position.

Position Overview

We are a growing, client-focused real estate team looking for an organized, dependable, and detail-oriented Administrative Assistant to help support our day-to-day operations.

This role is ideal for someone who enjoys keeping things organized, working behind the scenes, and helping create an exceptional client experience. While the position begins with Saturday hours, we are looking for someone who is interested in growing with our business as additional hours and responsibilities become available.

If you are proactive, enjoy administrative work, and take pride in accuracy and professionalism, we’d love to hear from you.

Responsibilities

Responsibilities may include

• Managing and updating our CRM database
• Entering and maintaining accurate client information
• Preparing and organizing listing paperwork and administrative files
• Assisting with listing administration from start to finish
• Writing personalized handwritten client thank-you and follow-up cards
• Preparing client mail-outs and direct mail marketing campaigns
• Printing, assembling, and organizing marketing materials
• Assisting with client appreciation initiatives and events
• Organizing digital and paper files
• Coordinating office supplies and administrative tasks
• Assisting with marketing and administrative projects as needed
• Supporting the team with general office administration
• Maintaining confidentiality and handling client information professionally

Qualifications & Experience

The ideal candidate will have

• Previous administrative or office experience (real estate experience is considered an asset but is not required)
• Excellent organizational and time management skills
• Strong attention to detail
• Professional verbal and written communication skills
• Strong computer skills, including Microsoft Office and Google Workspace
• Experience using CRM software is an asset
• Ability to prioritize tasks and work independently
• A positive attitude and willingness to learn
• Reliable transportation to and from the office

What We’re Looking For

We’re looking for someone who is

• Highly organized
• Trustworthy and dependable
• Friendly and professional
• Detail-oriented
• Self-motivated
• Comfortable working independently
• Interested in growing with our business over the long term

What We Offer

• Flexible opportunity to grow within a successful real estate business
• Positive and supportive work environment
• Opportunity to expand your responsibilities over time
• Potential for increased hours and full-time employment
• Meaningful work helping deliver exceptional client experiences

If you’re someone who enjoys organization, loves helping people behind the scenes, and wants to grow with a professional real estate business, we’d love to hear from you.

• ** Please leave a short message about yourself, about your experience, your current job, with your availability and your openness for a part-time job specifically on Saturday***

Pay: From $19.00 per hour

Benefits

• Casual dress
• Company events
• On-site parking

Work Location: In person