Accounting Specialist (Accounts Payable Focus)

Join Our Accounting Team

Staging Solutions is a leading provider of event, exhibit, and experiential marketing solutions, supporting nationally recognized brands across the country. We are seeking an experienced Accounting Specialist with a strong Accounts Payable background to join our growing accounting team.

This role is ideal for an accounting professional who enjoys owning the AP process while expanding their experience across broader accounting functions.

This position has primary responsibility for the accounts payable function while also providing opportunities to support month-end close, account reconciliations, financial reporting, project accounting, and other accounting initiatives. If you enjoy owning the AP process but are looking for a role that offers broader accounting exposure and professional growth, we'd love to hear from you.

Behind every successful project is a strong accounting team that keeps our operations running efficiently and supports our continued growth.

⭐ A Day in the Life

Every day brings something different. While you'll own the Accounts Payable process, you'll also collaborate with project managers, operations, and the accounting team to keep projects moving and financial operations running smoothly. From processing invoices and coordinating approvals to assisting with month-end close and improving processes, you'll play an important role in the success of our team.

What You'll Do

Approximately 80% of this role is dedicated to Accounts Payable, with the remaining 20% supporting broader accounting functions.

Accounts Payable

• Manage the full accounts payable cycle, including invoice receipt, coding, approval routing, and payment processing.
• Review invoices for accuracy and proper documentation.
• Accurately code invoices using QuickBooks Online class coding and the chart of accounts.
• Process vendor payments through ACH, wire transfers, checks, and AP automation platforms such as Bill.com.
• Maintain vendor records, W-9s, and supporting documentation.
• Reconcile vendor statements and resolve discrepancies promptly.
• Monitor AP aging and ensure timely payment of obligations.
• Coordinate invoice approvals with department managers while maintaining efficient workflows.
• Recommend process improvements to increase efficiency and strengthen internal controls.

General Accounting

• Assist with month-end close activities, including account reconciliations and accruals.
• Support multi-entity accounting and intercompany transactions.
• Maintain accurate financial records in accordance with company policies and accounting standards.
• Assist with audit requests by preparing supporting documentation.
• Prepare reports using Excel, QuickBooks Online, and other reporting tools.
• Support cash management and other accounting projects as assigned.
• Cross-train in additional accounting functions to provide backup support within the department.

What We're Looking For

Required Qualifications

• 4+ years of accounting or bookkeeping experience with significant Accounts Payable responsibility.
• Strong understanding of the full Accounts Payable lifecycle.
• Experience using QuickBooks Online (QBO).
• Experience with class coding and chart of accounts management.
• Strong Excel skills and proficiency with Microsoft Office, Adobe Acrobat, and Google Workspace.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• High level of accuracy and attention to detail.
• Professional communication skills with vendors and internal stakeholders.

Preferred Qualifications

• Experience with multi-entity accounting.
• Experience with QuickBooks Enterprise Suite (IES).
• Experience using Bill.com or similar AP automation platforms.
• Experience processing high invoice volumes.
• Experience supporting month-end close.
• Experience preparing reconciliations and journal entries.
• Exposure to project accounting or job costing.

Why Join Staging Solutions?

• Expand your accounting experience beyond traditional Accounts Payable.
• Gain exposure to project accounting, multi-entity accounting, and month-end close.
• Work alongside an experienced accounting leadership team.
• Contribute to process improvement initiatives that make a real impact.
• Join a collaborative, team-oriented culture that values continuous learning and professional development.
• Support exciting projects for nationally recognized brands in the events and experiential marketing industry.

Benefits & Perks

• 10 PTO days per year
• 5 Sick Time Off (STO) days per year
• Paid holidays
• 100% company-paid employee medical, dental, and vision insurance
• 401(k) with 6% company match
• Cell phone stipend
• Company-provided lunches and team retreats
• Opportunities for professional growth and advancement

Success in This Role

The ideal candidate enjoys owning the Accounts Payable process while also taking initiative to support the broader accounting function. You are organized, dependable, naturally curious, and always looking for ways to improve processes. You thrive in a collaborative environment and take pride in producing accurate, high-quality work while contributing to the success of both the accounting team and the company.