Accounts Payable Specialist

The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job. REV. 9/16/2020

Under the supervision of the Accounts Payable Assistant Manager, the Accounts Payable Clerk is responsible for processing invoices and statements for payment using the computerized accounts payable system. The Accounts Payable Clerk investigates invoice related problems and resolves invoice and payment issues identified through vendor representatives’ inquiries.

The Accounts Payable Clerk is required to

• Review and reconcile invoices and statements to ensure accuracy;
• Ensure that invoice payments are properly authorized according to Company policy;
• Ensure that invoices are coded to the proper general ledger accounts;Ensure timely, accurate input of information into the financial system;

Job Skills, Knowledge and Abilities

• Be able to utilize a computer and other standard office equipment.
• Be able to find resolutions to problems in compliance with company policies and procedures.
• Have knowledge of basic math and accounting procedures.
• Be able to effectively communicate with vendors and other department employees.
• Be knowledgeable of computerized ERP systems such as Great Plains;Have knowledge to utilize computer-based programs such as Excel, Word and PowerDMS

Required Job Task Details

• Manage multiple related tasks;
• Prioritize assigned task to meet deadlines;
• Accurately account for time using the Kronos timekeeping system;
• Scan invoices into the electronic optical character recognition system;
• Participate in group work tasks and assist other clerks with their assigned tasks when necessary;
• Assist in month end account closing procedures;
• Assist in obtaining required information for Accounts Payable audit procedures.