Bilingual Executive Assistant (ENG/FR)

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

Reporting directly to the Provigo Group Director, the incumbent provides administrative, analytical, and operational support to the Director and the Quebec Operations team. This role combines traditional executive support with data analysis, reporting, presentation preparation, and communication support.

The successful candidate must demonstrate strong communication, organizational, and administrative skills, while being comfortable working with data, preparing reports, and supporting business presentations. The role requires the ability to work independently, exercise sound judgment, handle sensitive and confidential information professionally, and manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Utilize advanced computer skills to prepare reports, documents, meeting minutes, presentations, dashboards, and other administrative materials.
• Compile, analyze, produce, and distribute operational reports, period-end reports, tracking documents, and dashboards to support the Quebec Operations team and ensure timely communication of information.
• Gather data from various sources and summarize key trends, gaps, and follow-up items for the Director and leadership team.
• Support the preparation of PowerPoint presentations for executives, leadership meetings, store communications, business reviews, and operational updates.
• Translate documents and communications from English to French to support the Quebec Operations team.
• Maintain tracking tools, update reports, follow up on outstanding items, and ensure information is accurate and up to date.
• Support stores with social media-related requests, including coordination of posts, review of content, follow-ups, and alignment with business expectations.
• Respond to inquiries from stores and Operations teams to resolve issues and concerns efficiently and promptly.
• Manage the Director’s calendar by booking meetings and calls, coordinating schedules, and organizing appointments with internal and external stakeholders.
• Support the planning and coordination of meetings, conferences, and events, ensuring all logistics are organized and completed successfully.
• Receive, sort, and prioritize communications, identify required actions and deadlines, and ensure timely follow-up.
• Arrange and confirm travel bookings for the Director and designated team members to support efficient planning.
• Perform additional administrative duties as required to support the efficient operation of the department.

Skills & Qualifications

• Strong initiative, judgment, and organizational skills, with the ability to prioritize tasks, workload, projects, and competing deadlines.
• Proven ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail.
• Strong analytical skills, with the ability to work with reports, dashboards, spreadsheets, and operational data to identify trends, summarize findings, and prepare clear reports.
• Advanced computer skills, including strong proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
• Strong PowerPoint skills, with the ability to prepare polished executive-level presentations.
• Excellent verbal and written communication skills, including the ability to draft, proofread, edit, and translate documents from English to French.
• Fully bilingual in French and English, both written and spoken.
• Experience managing a director’s calendar, booking calls and meetings, and coordinating schedules with internal and external stakeholders.
• Ability to arrange and confirm travel bookings for the Director and designated team members.
• Professional, tactful, diplomatic, and discreet when working with Franchise Owners, colleagues, and members of the leadership team.
• Adaptable and comfortable working with changing priorities, diverse personalities, and different working styles.
• Ability to apply established solutions to resolve problems and support process improvements.
• Experience supporting operational activities, store communications, or social media coordination is considered an asset.
• Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact.
• Our approach to sustainability and social impact is based on three pillars
• Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas.
• Our CORE Values
• Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture.
• We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment.

We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note

Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

Hiring Range / Échelle salariale à l’embauche

$68,000.00 - $93,500.00 / 68.000,00$ - 93.500,00$ (per year / par an)

A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy.

The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L’expérience et les connaissances d’un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu’un candidat reçoit pour ce poste. Cette offre d’emploi concerne un poste vacant existant.

L’entreprise utilise l’intelligence artificielle dans le but de filtrer, d’évaluer et/ou de sélectionner les candidats à ce poste.

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