Executive/Personal Assistant to the Co-Owner

Executive/Personal Assistant to the Co-Owner

We're looking for an Executive/Personal Assistant to support the co-owner across a wide range of business responsibilities which include the coordination of projects, communications, and day-to-day professional and personal obligations.

You'll be trusted to manage important communications, keep projects moving, and ensure the details are looked after. This is a high paced role dealing with multiple priorities to keep the business moving. Every day is different, so being adaptable and able to prioritize is essential.

The position is ideal for someone who thrives on problem solving, bringing efficiency to a busy schedule and creating impact in a growing business.

Key Responsibilities

Manage and organize email inboxes, including drafting and responding to correspondence with internal leaders, store managers, vendors, brand partners, corporate clients, landlords, charitable organizations and other business contacts.

Manage calendars, schedule meetings and appointments, and coordinate travel

Prepare and edit emails, documents, and other business communications

Track projects, renewals, deadlines, and follow-up items

Coordinate vendors, appointments, services, and business logistics

Research information and help solve day-to-day business challenges

Keep digital files and records organized

Support co-owner with a busy schedule

Assist with special projects as they arise

What We're Looking For

Strong organizational skills and the ability to manage multiple priorities

Excellent written and verbal communication

Good judgment and the ability to work with confidential information

Someone who is dependable, resourceful, and follows through

Tech proficiency (Google Workspace, email management, calendars, and task/project management tools, Word, Excel, Powerpoint, Google Docs, Google Slides)

Valid driver's licence and reliable vehicle for local errands

Permanent Resident status in Canada

Ability to provide a clear criminal background check

Flexibility to respond as needed, including evenings and weekends

Why This Role?

This isn't a typical 9-5 position - it’s a very dynamic position with autonomy and the opportunity to make meaningful impact in supporting a business owner’s professional operations. This position is located in our Head Office, and the ability to step in to support and adapt to multiple priorities is essential.

Job Type: Full-time

Work Location: In person