Sr Executive Assistant

Robert Half is searching for a Senior Executive with strong leadership and project management capabilities to work with an exceptional client, based in the Edmonton area. This position combines executive-level coordination with operational leadership, ensuring meetings, facilities, vendor relationships, and administrative processes run smoothly.

The successful candidate will bring strong judgement, discretion, and organizational skills to support executives, the Board of Directors, and cross-functional teams in a fast-paced corporate environment.

Responsibilities

• Lead, coach, and develop the office administrative team through performance management, daily direction, and ongoing skill development.
• Oversee day-to-day office operations including reception, mail services, supplies, catering, and general workplace services.
• Manage departmental budgeting and forecasting, ensuring alignment with business priorities.
• Coordinate team workflows to maintain service excellence and operational efficiency.
• Build strong cross-functional relationships to support seamless internal service delivery.
• Provide confidential, high-level administrative support to the Executive Team and Board of Directors.
• Manage complex calendars, meetings, travel logistics, and executive priorities.
• Plan and execute Board and Executive meetings, including agenda development, preparation of materials, and follow-up actions.
• Prepare professional correspondence, reports, and meeting packages.
• Process expense reporting and reimbursements for senior leadership and Board members.
• Oversee vendor relationships, including facilities, maintenance, and office service providers.
• Manage workplace logistics such as office furnishings, equipment, and service contracts.
• Administer corporate programs (e.g., recognition, sponsorship assets, or similar corporate initiatives).
• Maintain and track contracts using a contract management system.
• Provide back-up administrative support compliance-related documentation as needed.
• Lead special projects and cross-functional initiatives.
• Identify and implement process improvements to enhance efficiency, service quality, and internal client experience.
• Promote a culture of innovation, collaboration, and service excellence.
• Support organizational safety initiatives and compliance requirements.