Operations Executive - Business Setup

• Operations Executive

10XMHub Business Setup Consultants | Dubai, United Arab Emirates

• Company Description

10XMHub Business Setup Consultants is a leading corporate services firm based in Dubai, helping entrepreneurs, SMEs, multinational companies, and investors establish and expand their businesses across the UAE.

We provide comprehensive business solutions including Mainland, Free Zone, and Offshore company formation, corporate structuring, visa and immigration services, corporate banking assistance, accounting and tax compliance, PRO services, and ongoing corporate support. Our experienced team combines deep regulatory knowledge with a client-first approach to deliver efficient, transparent, and reliable solutions.

At 10XMHub, we believe in building long-term partnerships by helping businesses launch, operate, and grow successfully in one of the world's leading business destinations.

• Role Overview

We are seeking a proactive, highly organized, and client-focused Operations Executive to support the day-to-day operations of our business setup division. The ideal candidate will coordinate client engagements, manage company formation processes, liaise with government authorities, and ensure exceptional service delivery while maintaining compliance with UAE regulations.

This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple client projects simultaneously in a fast-paced environment.

• Key Responsibilities
• Manage the end-to-end company formation process across Mainland, Free Zone, and Offshore jurisdictions.
• Coordinate client onboarding, documentation, KYC, incorporation, licensing, visa applications, renewals, amendments, and other corporate services.
• Liaise with government authorities including DET (formerly DED), MOHRE, ICP, GDRFA, Free Zone Authorities, Dubai Courts, Notary Public, and other regulatory bodies.
• Track application progress and ensure timely completion of all client deliverables.
• Coordinate with internal departments, banking partners, legal advisors, and external stakeholders to ensure seamless execution.
• Maintain accurate client records, documentation, and compliance files.
• Monitor licence renewals, visa expiries, and compliance deadlines.
• Assist in developing and continuously improving Standard Operating Procedures (SOPs) and operational workflows.
• Identify operational bottlenecks and recommend process improvements.
• Support management in preparing operational reports, service metrics, and KPI dashboards.
• Ensure a consistently high level of customer service throughout the client lifecycle.
• Stay updated with UAE regulatory changes and communicate relevant updates internally.
• Qualifications & Experience
• Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
• 1–2 years of experience in UAE Business Setup, Corporate Services, PRO Services, Banking, Financial Services, or a similar client-facing operations role.
• Working knowledge of UAE company formation procedures and regulatory authorities is preferred.
• Experience coordinating multiple client cases simultaneously.
• Familiarity with document management systems and CRM platforms.
• Required Skills
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Outstanding verbal and written communication skills in English.
• Ability to work independently while managing multiple priorities.
• Strong problem-solving and coordination abilities.
• Professional client relationship management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience using CRM systems and workflow management tools is an advantage.
• Ability to perform effectively under tight deadlines in a dynamic environment.
• Why Join 10XMHub?
• Opportunity to work with one of Dubai's growing corporate services firms.
• Exposure to international entrepreneurs, investors, and multinational clients.
• Professional development and continuous learning opportunities.
• Collaborative and entrepreneurial work culture.
• Performance-driven environment with opportunities for career growth.
• Competitive salary and performance-based incentives.

Join us in helping businesses establish, grow, and succeed in the UAE.