Project Administrator - Junior Coordinator (Contract) 25-28k

About Our Client

Our client is a prestigious, large-scale organization in Hong Kong known for its massive operational footprint and commitment to digital innovation. To support a major phase of their ongoing enterprise transformation, they are currently seeking an independent and proactive Project Administrator to join their dynamic project management team.

About the Project

Following a successful core ERP (SAP) implementation, the organization is launching a high-priority project to deploy an advanced Workforce Management (WFM) System. This platform will optimize complex scheduling, rostering, and payroll processes for their large-scale part-time and freelance workforce.

Job Responsibilities

This role offers an excellent blend of project governance and professional growth. While the core focus is on administrative health and tracking, the successful candidate will have the opportunity to step up and take on junior Project Manager responsibilities as the project ramps up.

• Project Tracking & PMO Support: Maintain comprehensive project documentation, track key milestones, monitor timelines, and ensure the project plan stays on schedule.
• Administrative Management: Coordinate project logistics, organize high-level meetings, prepare progress reports, and systematically log project issues or risks.
• Cross-functional Coordination: Act as a central point of contact between business units, HR operations, and technical implementation teams.
• Proactive PM Back-up: Independently step in to assist the Project Manager with stakeholder management, requirement tracking, and change management activities as project demands increase.
• System Delivery Support: Assist with data preparation, tracking system defects, and coordinating user acceptance testing (UAT) schedules.

Requirements

• Experience: 1 to 4 years of experience in project administration, PMO support, or junior business analysis.
• Education: Bachelor's degree or Diploma in Business Administration, Information Systems, Human Resources, or a related discipline.
• System Exposure: Previous exposure to large-scale system implementations (e.g., SAP, ERP, HRIS, or Workforce Management solutions) is a distinct advantage.
• Key Attributes: Highly independent, organized, and adaptable, with a strong desire to transition into broader project management responsibilities over time.
• Language Skills: Excellent communication and interpersonal skills in both written and spoken English and Chinese (Cantonese).